Administrative Senior Assistant- Stroobants Cardiov Lynchburg- Full-Time

The Administrative Assistant II provides administrative support for day-to-day operations and special projects exercising discretion. This position supports a Vice President.

Prepares letters, forms, reports, memos, letters, invoices, financial statements and/or other documents from rough draft, dictation, handwritten notes, corrected copy or personal knowledge of the subject matter using word processing, spreadsheet, database, or presentation software

Answers phone calls, screens calls, takes and distributes messages, and directs calls to appropriate persons

Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees and boards of directors

Attends meetings to record minutes

Greets visitors and determine whether they should be given access to specific individuals

Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution

Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work

Files and retrieves corporate documents, records, and reports

Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material

Opens, sorts, and distributes incoming correspondence, including faxes and email

Requisitions supplies as needed

Prepares travel arrangements and maintains travel account

Coordinates calendar for VPs; schedules appointments, conferences and meetings which may involve printed material preparation, refreshment/meal coordination, or facilities support

Assists other areas with clerical and administrative needs

Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions

Reviews and keeps updated on CENTRA policies and procedures; notifies department of changes and policy impacts on department functionality

Required Education: High School Diploma / GED

Required Experience / Skills: At least five (5) years of general office experience. Excellent typing skills - emphasis on accuracy. Excellent verbal and written communication skills. Ability to multi-task and work independently. Must be highly organized. Proficient user of Microsoft Word, Excel, PowerPoint, and Outlook.

Salary Range: $24.39 - $34.14 / Hour