Administrative Specialist

Now Hiring an Administrative Specialist

The Administrative Specialist provides “WOW” customer service to guests, employees and vendors arriving at the branch and provides a wide variety of administrative, receptionist, secretarial, and staff support services to all areas within the branch. This is an in-office position based in Trenton, FL.

Responsibilities:

• Answers, screens, and directs phone calls coming into the switchboard.


• Assists all visitors coming into the main office and ensures they are directed accordingly.


• Confirm and process customers’ payments in a timely manner.


• Submits daily work (customer payments) on daily basis.


• Processes, sorts, and distributes mail.


• Manages office supplies, including kitchen, and places order for the branch.


• Prepares, composes, and initiates correspondence and reports as needed and maintains appropriate records, files, and documentation.


• Provides administrative support to facilities. 


• Monitor and replenish supplies for the branch and coordinates service calls.


• Order supplies and Postage stamps and process all certified and outgoing mail.


• Allow access to vendors for repair or maintenance to building.


• Research incoming legal documents and forward to the collateral vault.


• Perform other tasks as required or assigned.


• Serves as back up to the Alachua Branch in calls and other tasks with administrative assistant is out.


• Submit marketing request for Trenton branch. 

To qualify for this position, candidates should possess the following:

Education: High School diploma or equivalent work experience.

Experience: Minimum of three (3) to five (5) years administrative experience in a customer-centric environment. 

Other Skills and Abilities:

• Excellent customer service skills


• Excellent communication skills


• Ability to interact with all levels of personnel both internally and externally.


• Excellent organizational skills and detail oriented


• Professional appearance and strong work ethics


• PC proficiency using Microsoft Office and other Association related software.


• Ability to lift up to 15 pounds. 

Farm Credit of Florida is an Affirmative Action/Equal Opportunity employer, including veterans and individuals with disabilities. Drug free workplace.