Administrative Specialist AHN

Day shift Monday - Friday 8:00 - 4:30pm No weekends or holidays.

Pay Range

• Major Responsibilities:

• ​​​​​​​Our People-Demonstrates reliability in delivering/relaying information

  • Relays/processes information appropriately and in a timely manner

  • Initiates and coordinates phone calls to ancillary departments as required

  • Coordinates patient scheduling with appropriate physician

  • Demonstrates motivation and self direction

  • Maintains confidentiality in work environment

  Quality-Manages data through manual entry and utilization of multiple computer programs

  • Demonstrates proficiency in computer skills (Word, Excel, Outlook, Wound Data Management, etc)

  • Accurately enters wound care data info data base

  • Maintains clinical logs and statistics as delegated by Director

  • Creates appropriate data bases

  • Assists in creating/typing forms, letters, charts, etc

  • Documents thorough and accurate minutes from meetings

  • Initiates and completes forms/report accurately and in a timely manner

  Financial-Performance Manages medical coding audits and checks for transcription

  • Audits medical documentation for appropriate use of evaluation and management codes

  • Maintains accurate report of transcription received

  Service Excellence-Demonstrate support of organization

  • Role model Operation Excellence standards

  • Serves as unit/department representative on committees or program initiatives (i.e. United Way)

  Growth-Collegiality

  • Shares knowledge and skill with colleagues

  • Works regularly with other clerical staff to establish linkages and consistency in reports and data

  Safety-Demonstrates compliance

  • Demonstrates awareness and compliance with all fire safety policies

  • Participates in all facility fire safety drills

  • Demonstrates compliance with all patient confidentiality as related to HIPAA

  Licensure, Registration, and/or Certification Required:

  • ​​​​​None Required 

  Education Required:

  • ​​​​​​​​​High school diploma or GED.  College degree in business or healthcare preferred     

       

  Experience Required:

  • ​​Minimum one year of experience in healthcare setting with knowledge of medical terminology, patient registration, and billing experience in a physician office.

    

  Knowledge, Skills & Abilities Required:

  • Knowledge of medical terminology, ICD-9, CPT coding, general office procedures, Must be able to type 40 wpm and have computer knowledge     

  Physical Requirements and Working Conditions:

  • ​​​​​​​​​Must be able to see, hear, and verbally communicate both in person and by phone.  Must be able to move about freely, access files, lift, and turn.  Must have manual dexterity and visual acuity to type.  Cannot have physical limitations that would prevent long periods of sitting, walking, bending, stooping or climbing (steps, stools, or ladders).  

  • Works in a clean, well-lighted, heated and ventilated medical office environment.  Subject to verbal or physical abuse from combative patients ​  

  This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.        

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program