Administrative Specialist I

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

Administrative Specialist I (S)

Position Number

60021585

Grade

NC08

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

THIS IS AN ANTICIPATED VACANCY.

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

This administrative position performs various clerical duties for the Interstate Maintenance Unit in Division 10 located at our ITP location in Matthews. This is a support role with a significant concentration in records and reports, file management and public contact duties include completing and receiving administrative documents, answering phone, responding to the public, preparing and processing reports, forms, documents, correspondence, filing and maintaining file system, backup for handling/distributing incoming and outgoing mail, and act as a liaison with other state offices. Process payroll/time entry, process fiscal documents such as invoices for payment, requisitions, and purchase order contracts. Knowledge in state government related personnel policies, procedures and programs. Must have the ability to work closely with others and possess good communication skills, both orally and in writing. Must have computer experience including Word and Excel; experience with SAP/BEACON/ARIBA is preferred. Ability to communicate effectively both written and oral with the public and personnel. Ability to check and correct correspondence when needed. Other general office responsibilities will be assigned as necessary. The selected applicant will be expected to legally operate a motor vehicle.

Knowledge Skills and Abilities/Management Preferences

Salary Grade: NC08: Salary Range: $39,244 - $68,679

Management prefers applicants with the following:

• Customer service experience, including resolving customer issues

• Experience with Microsoft Office using programs such as Access, Word, and Excel

• Experience completing and/or maintaining records and reports

• Experience interpreting and/or explaining policies, procedures, and laws

• Experience with letter writing, using correct spelling, punctuation and proofreading

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Pamela Hines Aldridge

Email:

[email protected]