Administrative Specialist (OPS Hourly Non-Student)

An Administrative Specialist performs higher level office support duties and provides specialized program
support for Undergraduate Studies at USF St. Petersburg. Administrative Specialists perform a wide
range of administrative and personal assistant duties including assisting students and their guests,
answering telephones and emails, participating in campus events, preparing correspondence, reports
and presentations, handling information requests, planning conferences and meetings, providing
purchasing, budgeting, and payroll support, making travel arrangements, and maintaining calendars and
schedules.
This position supervises students and temporary (OPS) employees. The incumbent provides high-level
support for USF administrators and must be able to apply judgment with respect to communications and
confidentiality. This position requires intermediate or advanced level proficiency in the use of standard
desktop applications, including the ability to produce documents and presentations of all kinds using
word processing, spreadsheet and presentation software tools. This position reports to the Associate
Director of the College Readiness and Transfer Success.

• Respond to and initiate inquiries (questions regarding admissions, advising appointment,
  resources, specialized programs, etc.) Explain policies, answer questions, and independently
  resolve problems whenever feasible.
• Prepare presentation materials for use by others, editing content and adding appropriate graphic
  and design elements. These responsibilities may include creating basic web content.
• Compose and/or prepare correspondence, memorandum, promotional materials, forms,
  newsletters, manuals, and reports using appropriate word processing and spreadsheet tools.
• Perform specialized administrative duties required to support Undergraduate Studies at USF St.
  Petersburg, using discretion to make judgments based on operating guidelines.
• Compile and maintain information that may require web or library researching, compiling, and updating data/records.

• Other duties as assigned

   

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is
conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
 

A public employer may include a postsecondary degree as a baseline requirement only as an
alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

• Related work experience may not substitute for any required licensure, certification, or registration
required for the position of employment as established by the public employer and indicated in the
advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

This position will be subject to a level 1 or level 2 background check.

ADA Accommodations: Applicants for USF employment are entitled to request reasonable accommodations in the application process. Any request must be made at least 5 working days before the accommodation is needed. Contact [email protected] for assistance.