Administrative Support

Description

Aviation company in Medley, FL seeking a dedicated and organized Administrative Support to join our team. This role is essential by supporting, assisting and providing comprehensive administrative support with various tasks to ensure smooth operations. The ideal candidate will be creative, observant and very attentive to detail. You will need to be an organized self-starter that is diligent and responsive, take initiative, work well independently, maintain a positive attitude and strive to maintain the company's culture. Excellent communication, computer and problem-solving skills, and a willingness to work alongside with other members throughout other departments.

 FUNCTIONS AND RESPONSIBILITIES 

• Demonstrate proper phone etiquette to answer phones and direct calls to corresponding personnel
• Schedule appointments and maintain calendars
• Write and edit letters, emails, reports and other documents
• Create and maintain filing systems, both electronic and physical
• Provide assistance or support with special projects
• Communicate with employers to collect missing information
• Research, data entry and analyze data
• Record keeping and handle general clerical duties
• Knowledge of MS Office and office equipment such as photocopier, scanner etc.
• Dependable with a respect to confidentiality and policies
• Excellent organizational skills
• Great attention to detail
• Proficient in English both oral and written
• Performs other administrative duties and/jobs may be assigned

Requirements

• Attentiveness: Attention to detail and accuracy
• Analytical: Solid problem-solving skills
• Proficient in Microsoft Office: Solid computer skills with exceptional knowledge of Excel.
• Decision-making: ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
• Communications and collaboration: Strong oral communication skills. Ability to collaborate with other administrators and support personnel, management and clients on a regular basis.
• Organizational skills: Organization and prioritization are the core elements of the position. Must know how to keep themselves      and others organized and how to determine which tasks are the most important in a given list.
• Writing: Strong written communication skills. Spelling, punctuation, sentence structure and writing are essential, must be proficient in a variety of styles, from creative to professional to technical and more.

EDUCATION AND/OR EXPERIENCE

• High School Diploma Required
• Administrative Support experience (Preferred)
• Degree in Business Administration/related work experience

PHYSICAL DEMANDS

• Good speaking and listening skills.
• Ability to perform focused work with close attention to detail.
• Ability to operate office equipment, including computers, copiers, fax machines, and phones.
• Ability to interact with others, both in person and through phone, e-mail, and written correspondence.
• Ability to lift up to 15 pounds.

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday-Friday
• 8 hour shift