Administrative Support Specialist

Company : Paciv

Job Type : Full Time

Humble, Tx

Number of Applicants

000+

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Job Description - Administrative Support Specialist

Administrative Support Specialist
ACE Controls – Humble, TX

Founded in January 2005, ACE Controls brings over two decades of combined expertise in control panel design, fabrication, and integration.

We specialize in serving the Water & Wastewater, Food & Beverage sectors, and partnering with
manufacturers of process equipment; pumps, compressors, blowers, conveyors, mixers, and
clarifiers. Our deep industry knowledge and commitment to quality make us a trusted resource for
precision-engineered control systems. We are known for our collaborative environment, technical expertise, and commitment to delivering accurate, reliable project outcomes.

We are looking for an Administrative Support Specialist focused on document control, data accuracy, and administrative coordination. This is not a project management role. This position supports internal teams by keeping documentation organized, complete, and up to date.

Key Responsibilities

Organize and maintain project files, submittals, and technical manuals throughout their full lifecycle, including revisions and distribution
Maintain a Submittal Log/Register (tracking received and issued dates, reviewer, status, comments, and due dates)
Perform document control and compliance checks prior to submission to ensure completeness and reduce rejections (correct project information, coordinated packages, required contents
Create submittals and O&M manuals based on provided BOMs; ensure deliverables are project-specific and professionally compiled
Enter new projects into internal systems and verify all required customer documentation is complete, accurate, and ready for submission
Manage administrative duties including answering phones, screening calls, managing emails, reception support, and general office coordination

Qualifications

2+ years of administrative, document control, or data coordination experience
Experience in engineering, manufacturing, or technical environments preferred
Strong Microsoft Office skills (Excel, Word, Outlook)
Experience with ERP or similar systems

What We Are Looking For

Detail-oriented and highly organized
Process-driven with strong accuracy
Comfortable handling repetitive administrative tasks
Strong follow-through and internal communication skills

Compensation and Benefits

Competitive salary
Healthcare coverage with 90 percent of medical, vision, and dental premiums covered
Paid time off and company-paid holidays
Health Savings Account (HSA) with company contributions
401(k) retirement plan with company match up to 4% and immediate vesting

This is a full-time, direct-hire position.
C2C and 1099 arrangements are not considered.
ACE Controls does not work with external recruiting agencies

ACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.
Alternate titles: Document Specialist, Administrative Coordinator, Administrative Support

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Administrative Support Specialist

Job Description - Administrative Support Specialist

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