Admissions Coordinator

Job Summary

 The Admissions Coordinator fulfills the mission of St. Louis Catholic School by leading and managing a comprehensive admissions and enrollment program that reflects the school’s Catholic identity, mission, and values. The Coordinator serves as a primary ambassador for the school and is responsible for developing meaningful relationships with prospective families from their initial inquiry through enrollment and transition into the school community. The Coordinator of Admissions has decision making responsibilities within essential job functions, but works closely and under the guidance of the Director of Development.  The position is hired and evaluated by the Principal.

Ministerial Character

Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities.

Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Essential Duties

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
• Maintains confidentiality regarding school matters and shows leadership toward advocating the mission of the school
• Presents the school to prospective families through proactive communication, outreach, and events 
• Promotes and communicates the Catholic identity, Montessori philosophy, academic programs, student life, and distinctive characteristics of St. Louis Catholic School to prospective families
• Plans and implements a comprehensive admission program including tours, open houses, shadow visits, orientations for prospective families. and onboarding for new families
• Serves as the primary relationship manager with all prospective families with timely communication and directs admissions process from point of inquiry through enrollment
• Prepares admission material, engages a parent enrollment committee and maintains admissions marketing on the website, with outreach to parishes, and collaboration with local family businesses, childcare centers, and religious education programs
• Provides input into marketing and communication strategies designed to increase awareness of St. Louis Catholic School and generate prospective family inquiries
• Develops and maintains admissions-related marketing materials and resources
• Ensures that admissions information presented through the school website, social media, newsletters, digital communications, print materials, and other platforms is accurate, current, and aligned with the school’s brand and Catholic identity
• Manages the admissions application portal and utilizes the platform for applications, communication, enrollment tracking, and reporting
• Provides technical assistance and guidance to prospective and current families navigating various platforms related to enrollment and providing support as needed
• Prepares statistical, enrollment, inquiry, conversion, and other reports as requested by the Principal
• Communicates effectively and collaboratively with administration, faculty, staff, students, families, parish leadership, and community partners
• Meets staff development guidelines established by the Diocese and school administration.
• Demonstrates professionalism in conduct, demeanor, and work habits
• Collaborates with others to enhance the work environment
• Attends regular meetings as needed to coordinate school and admissions events
• Attends and participates, as needed, in faculty meetings and professional or community organizations
• Supports front office staff and operations, as needed
• Supervises and coordinates volunteers, when applicable

Knowledge, Skills, and Abilities 

• Knowledge of the basic teachings of the Catholic Church 
• Able to serve as a professional ambassador and representative of the school 
• Able to communicate effectively in both written and verbal form 
• Able to work well with others in the school community
• Skill in customer service and hospitality
• Skill in handling multiple tasks simultaneously 
• Skill in organizing and relating information in an understandable format
• Skill in job appropriate technology - website content management, social media, digital communications platforms, enrollment management platforms  
• Skill in critical thinking and planning

Minimum Qualifications

Education:

• Associate’s degree   

Experience:

• School experience, with direct and primary responsibility with interacting and managing relationships with students and/or families OR experience in sales, recruiting, or marketing positions. 

Certifications and Training:

• Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

Working Conditions 

• Required to work some nights and weekends
• Required to manage high to moderate levels of stress
• Required to work a minimum of a full school day
• Required to work in standard office and school conditions administrative position - summer work requirements when school is not in session

Employee Certification  

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin. Texas is an “at-will” employment state.  Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.