Admissions Coordinator-COM-Admissions

Market Range: 08

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:  The Admissions Coordinator plays a leadership role in the operational execution of the College of Medicine’s admissions process, serving as a key partner to admissions leadership. This position provides oversight of interview coordination, admissions operations, data integrity, and applicant support. This position serves as a primary liaison to the Committee on Admissions, leads the Admissions Liaison and Ambassador programs, supports the Guaranteed Interview Agreement (GIA) and pathway initiatives, and plans admissions-related programming. 

1. Manages interviewing and scheduling to ensure a seamless and professional experience for applicants, interviewers, and staff.
2. Manages the student admissions process for the Doctor of Medicine (MD) program, including organization of the screening and interview process to guarantee a smooth and structured candidate experience.
3. Maintains detailed and confidential applicant records in compliance with institutional policies, LCME standards, and AAMC Admissions and Acceptance Protocols.
4. Reviews applicant files and completes assessments, including computation of grades and scores, verification of academic prerequisites, and preparation of appropriate correspondence.
5. Collaborates closely with the MD Committee on Admissions to ensure a transparent, efficient, and well-documented admissions process.
6. Prepares analytical reports and dashboards that summarize applicant metrics and trends for committee review.
7. Collaborates with partner institutions and organizations to administer Guaranteed Interview Agreement (GIA) and related pathway programs; maintains accurate records of pathway participants and monitors progress through the admissions process.
8. Provides training and ongoing support for admissions staff and faculty on processes and admissions management systems.
9. Serve as the primary point of contact with external vendors to coordinate the dissemination of survey tools for the development of the annual student housing guide.
10. Performs other duties as assigned. 

MINIMUM REQUIREMENTS:  

EDUCATION: Bachelor’s Degree. (Prior experience in a medical school preferred) (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of related experience; OR a combination of education and experience to equal six (6) years.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of health professions student development and academic programming.
• Knowledge of university and college academic policies, financial aid policies, academic records, medical school entrance procedures, and available student resources.
• Proficient in Microsoft Office products -Word, Excel, PowerPoint.
• Strong interpersonal, verbal, and written communication, time, and project management skills. 

WORK SCHEDULE: This position may occasionally be required to work evenings and weekends. May require occasional overnight travel.