A/P Specialist

Position Summary

The Accounts Payable Specialist is responsible for managing and processing the company’s financial obligations, ensuring that vendors and suppliers are paid accurately and on time. This role plays a crucial part in maintaining the financial health and integrity of the organization.

Essential Functions and Responsibilities

• Conduct accounts payable processing for vendor invoices across all departments.
• Match purchase orders (POs) or packing slips received from the purchasing department when applicable.
• Process invoices into accounts payable with meticulous documentation and adherence to due dates for timely payments.
• Collaborate with vendors to resolve any issues related to invoices.
• Prepare reports summarizing weekly due invoices, obtaining approval from the Account Director for payment processing.
• Handle recurring invoices for rents, leases, and loans monthly.
• Process patient refund checks on a weekly schedule.
• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, patients and vendors.
• Maintain regular, reliable, and punctual attendance in accordance with company policies and departmental scheduling requirements.
• Performs other related duties as required

Minimum Qualifications

• Bachelor's degree in accounting or finance or four to ten years related experience and/or training; or equivalent combination of education and experience.

Skills and Abilities

• Demonstrated ability to handle multiple projects and details simultaneously.
• Requires self-direction, tact, diplomacy and a clear, courteous and professional manner when dealing with internal/external customers.
• High energy level and ability to work well under pressure.
• Strong organizational skills along with excellent oral and written communication ability.
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables with great attention to detail.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Strong business software experience, including mid-market accounting systems and MS products including Excel, Word and other related programs.

Physical Requirements

• Must be able to sit for extended periods of time as well as use a computer and telephone extensively.
• Visual acuity for reading information on screens and paper.??
• Adequate hearing for understanding inquiries and conversations.
• Common repetitive movements such as typing, mouse clicking, and headset usage.?
• Mobility to move around the office to retrieve files, interact with colleagues, or attend meetings.
• May need to go up and down stairs.