AP/AR Clerk

SUMMARY:

As an AP/AR Specialist, you will be responsible for communicating with the department manager and customers/vendors regarding receivables and payables matters in a timely fashion, ensure integrity of outgoing payments & cash flow, and generating monthly statements.  In addition, the AP/AR Specialist is responsible for booking payables/receivables in the system and processing payments to vendors. Top candidates must have a strong attention-to-detail and multi-tasking skills with the ability to manage and analyze complex and high volumes of data and be deadline oriented with a high level of accuracy.

KEY RESPONSIBILITIES:

• Understand customer and vendor order processing 


• Ensures billings and receivables are correctly processed in a timely manner. 


• Addresses and corrects any discrepancies in accounts or billings. Report all discrepancies to the manager


• Process all payment transactions such as ACH, wires, and paper checks.


• Data entry, validation, and processing of various types of invoices 


• Retrieve third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.


• Assist with all internal & external audit activity including planning, preparation, and data gathering.


• Assist with standardizing procedures to generate efficiency in-house and create internal templates to be used by the company.


• Adherence to Generally Accepted Accounting Policies (GAAP). 


• Maintain organization of all AP/AR documents and related information.

Preferably:

• Van Lines, Military and International accounts receivable experience.

MINIMUM QUALIFICATIONS:  

• 2+ years of accounting, accounts receivables, accounts payable experience.


• High level of proficiency in Accounting Systems and Microsoft Excel.  


• Experience in invoicing, accounts payable, accounts receivable best practices.


• Strong problem-solving ability and analytical skills including root cause analysis.


• Prior experience in cash management (collections, account reconciliations, payment processing) 


• Prior experience in collections.


• Demonstrated ability to effectively communicate with excellent written, verbal, presentation and listening skills.


• Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily. 

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 


• While performing the duties of this job, the employee is regularly required to talk and hear.  


• This position requires the ability to occasionally lift office products and supplies, up to 10 pounds. 


• Ability to sit for long periods; stand and walk frequently; and bend, stoop, and reach occasionally.

HOURLY RATE OF PAY RANGE:

• $22 to $28 per hour (based on experience)