AP/AR Specialist

Accounts Payable

• Responsible for complete AP function 


• Monitor AP email for multiple entities  

• Ensure all Purchase Orders are in the system 

• Matching invoices to POs for bill entry 

• Ensure all vendors have a valid COI and W9 on file 

• Create vendor profiles in QuickBooks per company guidelines 

• Answer sub-contractor and vendor queries regarding payments 

• Process the approved check run bi-weekly 

• Pay vendors over the phone upon approvals 

• Scan the final approved bath to Dropbox 

Accounts Receivable

• Prepare Draws in accordance with AIA G702/703 

• Enter the draw information in QuickBooks for matching purposes 

• Ensure timely collection of funds and pay applications 

• Follow up on unpaid and aging invoices 

• Prepare ad-hoc invoices for multiple entities as requested by management  

• Provide the lenders, owners, construction managers with all the required documentation for pay application processing 

• Record the payments received in Quickbooks and close the invoice 

• Deposit the checks in the bank 

• Monitor any unpaid invoices and bring them up to management 

• Forecast the monthly pay applications for budgeting purposes 

The responsibilities outlined in this job description are intended to provide a general overview of the position. However, the duties and responsibilities are not limited to those listed and may be expanded, modified, or adjusted as business needs require, at the discretion of the company. 

Qualifications 

• Strong analytical skills with attention to detail 

• Experience in finance and accounting 

• Knowledge of journal entries and accounting principles 

• Ability to create and maintain accurate expense reports 

• Proficiency in relevant accounting software and tools 

• Excellent organizational and time management skills 

• Excellent written and verbal communication skills 

• Ability to work independently and collaboratively in a team 

• Bachelor's degree in Finance, Accounting, or related field 

• Relevant certifications (e.g. Certified Public Accountant) are a plus