Assistant Clerk

Agency

Division

Job Classification Title

Position Number

Grade

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

Knowledge Skills and Abilities/Management Preferences

Applicants must be detail oriented and have significant legal experience. Assistant Clerks/Hearing Officers hold hearings and rule on matters such as competency, estates, foreclosures, adoptions and many other areas, on behalf of the Clerk, where the Clerk has judicial authority in accordance with North Carolina statutes.

They also perform advanced clerical duties within the Clerk's Office. This position requires direct contact with citizens assisting them with court matters in person, by phone and e-mail.

Clerks in this position could perform a variety of tasks including working in courtrooms, dictation of judgments, customer service, data entry, typing, filing, answering phones, cash receipting, case file indexing, scanning, electronic filing and an assortment of other court functions.

Primary responsibilities for this Assistant Clerk/Hearing Officer position include but are not limited to the following: Assist the Clerk in the exercise of judicial authority, exercising all of the judicial powers, functions and authority of the Clerk as ex officio Judge of Probate and as a judicial officer of the Superior Court.

KNOWLEDGE, SKILLS AND ABILITIES / COMPETENCIES:

Knowledge of:  North Carolina court systems and procedures; case, statutory, regulatory, and common law; NC General Statutes; Estates and Special Proceedings and other areas of civil law; and basic accounting.

Skill in:  following oral and written instructions; working quickly and with accuracy; managing a high-volume case load; attention to detail and organization; entering data with precision; accurately typing 35-40 wpm; and proficiency with Microsoft Word and Microsoft Excel.

Ability to:  work independently and under pressure with time limited mandates; interpret laws and make timely decisions with accuracy; read and understand the statutes and procedures for estate administration and record keeping; effectively communicate with people of diverse backgrounds; demonstrate a superior work ethic; and effectively manage a high volume of public interaction.

SUPPLEMENTAL AND CONTACT INFORMATION: 
INSTRUCTIONS: 

Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted. 

Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings. 

It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications. 

*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted. 

   
All NC Judicial Branch agencies are Equal Opportunity Employers. 

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Charmaine J. Leeks 
NC Administrative Office of the Courts 
Human Resources Division 
 

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

High school diploma or equivalency certificate required. Minimum of 18 years of age. Harnett County residents preferred.

Management Preferences

• Advanced legal experience in estates, special proceedings, and civil proceedings.
• Must have knowledge of NC general statutes; policies and procedures related to the local judicial district; civil proceeding; juvenile proceedings; eCourts; Odyssey Enterprise Justice, and general office and clerical procedures.
• Applicants must be detail oriented.
• Have basic and advanced computer skills.
• Be a team player with an ability to work under pressure.
• Work independently and think ahead.
• Keep matters confidential.
• Interact pleasantly with a diverse population.
• Perform routine mathematical computations.
• Ability to type at a suitable pace with accuracy.
• Analyze and interpret information and make necessary decisions with accuracy.
• Multi-task.
• Communicate effectively in person, by telephone and written correspondence and a variety of other tasks.

Attach cover letter and résumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Email:

[email protected]