Assistant Controller

ASSISTANT CONTROLLER (Permanent)


Our client, a local, family-owned construction company in WNY, is looking to hire an Assistant Controller to join their team. This person will work closely with the Corporate Controller to manage the day-to-day accounting functions and strengthen the finance team for the future.

Responsibilities:

• Supervise and actively participate in day-to-day accounting activities, including accounts payable, accounts receivable, project billings, cash applications, and other transactional processes
  
  
  


• Participate in monthly close processes, ensuring all deadlines, account reconciliations, supporting schedules, and reporting deliverables are completed accurately and on schedule
  
  
  


• Prepare and review monthly journal entries, including accruals, intercompany transactions, depreciation, amortization, prepaid expenses, and other recurring accounting activities
  
  
  


• Maintain accurate project accounting records, including contract status, job costs, billings, and project-related financial data
  
  
  


• Collaborate with Project Managers to analyze job performance, monitor costs, and ensure proper revenue and expense recognition
  
  
  


• Prepare monthly customer billings, including AIA billing packages, lien waivers, and supporting contract documentation
  
  
  


• Build a comprehensive understanding of project financial performance, including cost-to-complete estimates, labor productivity, equipment utilization, contract compliance, and profitability metrics
  
  
  


• Monitor project financial trends and proactively identify cost overruns, margin fluctuations, billing discrepancies, and other accounting risks requiring management attention
  
  
  


• Participate in the preparation of annual budgets, financial forecasts, variance analyses, and management reporting packages
  
  
  


• Compile monthly financial statements and provide detailed account analyses and supporting schedules to facilitate management decision-making
  
  
  


• Manage daily cash reporting and forecasting activities to provide leadership with clear visibility into liquidity, working capital, and cash requirements
  
  
  


• Support external audit engagements by preparing schedules, coordinating requested documentation, and ensuring timely responses to auditor inquiries
  
  
  


• Lead and mentor accounting personnel, developing skills and talent to improve team strengths
  
  
  


• Identify and prepare junior team members for expanded responsibilities and future leadership roles
  
  
  


• Deliver meaningful financial insights and recommendations that support informed decision-making across finance, operations, and project management teams
  
  
  


• Assess existing accounting procedures and implement practical improvements that enhance efficiency, accuracy, compliance, and internal controls
  
  
  


• Strengthen process documentation, standard operating procedures, and cross-training initiatives to ensure continuity and minimize key-person dependencies
  
  
  


• Utilize advanced Excel capabilities to automate reporting, improve reconciliations, and enhance financial analysis
  
  
  


• Support the ongoing evolution of accounting processes, reporting capabilities, and system enhancements as the organization continues to grow
  
  
  


• Work well both independently and in a team environment
  
  
  


• Other duties as assigned/as necessary
  
  
  

Details:

• Position is full-time, direct hire
  
  
  


• 100% in-office
  
  
  


• $100,000 - $115,000 annually depending on experience plus bonus (based on company’s performance)
  
  
  


• 5+ years’ Accounting experience in a construction setting
  
  
  


• AIA experience required
  
  
  


• Bachelor’s degree in Accounting, Finance, or related
  
  
  


• Experience with ComputerEase, Textura, ERP systems, and construction accounting software preferred
  
  
  


• Proficient in Excel
  
  
  


• Strong organization skills and time management skills
  
  
  


• Strong attention to detail & accuracy
  
  
  


• Self-motivated, but collaborative and team oriented
  
  
  


• Relocation not available 
  
  
  


• Candidates must be authorized to work in the United States; Visa sponsorship is not available
  
  
  


• All employees and applicants, please know that you have access at all times to New York State and Federal Labor Laws and Posters at the Government Agency websites: https://dol.ny.gov/posting-requirements-0; https://www.dol.gov/general/topics/posters#workplace-posters