Assistant County Auditor II - 4

General Summary:

Review purchase orders, payment authorizations and expenditures for compliance with county policies and procedures; prepare monthly and periodic financial reports as required; review and monitor disbursements at all levels; assist in the development of grant budgets; and, monitor and examine fee office revenues.

Essential Duties:

Responsible for reviewing purchase orders and related vendor invoices and receiving reports, as well as payment authorizations and expenditures;

Monitor accuracy of expenditures for proper account distribution, documentation, accuracy, compliance with state statutes and county purchasing policies and procedures;

Responsible for reviewing departmental authorization for payroll distribution; review related employee time sheets, review departmental control sheets;

Examines personnel action forms, and reviews of withholdings for proper authorization;

Responsible for auditing contractual arrangements approved by the commissioners' court;

Responsible for reviewing internal control procedures being practiced by the fee offices to insure compliance with state statutes and county policy;

Responsible for the performance of audits of internal controls for the various fee offices to include revenues and expenditures; Responsible for accounting and reporting of grants;

Assists in the preparation and monitoring of various grant budgets;

Respond to requests and questions from department heads, vendors, and external auditors regarding expenditures;

Responsible for review of statutory responsibilities for the Auditor’s Office and fee offices, to include implementation of changes and compliance.

Other Duties as assigned.

Supervision

Received:

From County Auditor

Given:

This is a non-supervisory position.  Oversight of revenue and expenditure approval process.

Education

Required:

Bachelor's degree in accounting.

Preferred:

Experience

Required:

Plus two years of accounting or related experience, or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.

Preferred:

Certificates, Licenses, Registrations

Required:

None required

Preferred:

Bachelor’s degree in accounting preferred.

Physical Demands

Typical:

The physical demands here are representative of those that must be met my an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk and hear.  The employee frequently is required to stand and walk.  The employee must occasionally lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

Knowledge, Skills, & Abilities

Typical:

Generally Accepted Accounting Principles (GAAP); state statutes governing the operations of county offices; internal auditing techniques; financial management; governmental accounting standards; budgetary techniques; personnel policies and procedures; standard office practices. Establish and maintain effective working relationships with county employees, representatives of governmental agencies, vendors, and the general public; communicate effectively, both orally and in writing; operate standard word processing and spreadsheet software; read and interpret standard policies and procedures; analyze and interpret data; deal with the public; mathematical aptitude and ability to work independently.

Work Environment

Typical:

The work environment characteristics described here are representative of that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.  The employee must frequently perform multiple tasks simultaneously, change tasks, perform tedious exacting work, and work closely with others as part of a team.