Assistant Director, Contracts & Compliance

Minimum Hiring Qualifications\: 

Bachelor's degree and five years supervisory/management experience

Preferred Requirements:

• Georgia Certified Purchasing Manager (DOAS)
• GCPA and GCPM Certifications offered by DOAS State Purchasing.

·        Knowledge of People soft Financials and Jaggaer required

·        Efficient in the use of Microsoft Excel, Word, and PowerPoint applications.

·        Ability to communicate effectively both verbally and in writing.

·        Effective time management and organizational skills.

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Finalists candidates will be asked to promptly provide 3 professional references

Assistant Director, Contracts & Compliance

Division of Finance and Administration

Georgia State University

The Division of Finance and Administration contributes to Georgia State University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus. The Division of Finance and Administration is currently seeking to hire an experienced Assistant Director, Contracts & Compliance.

WHAT MAKES GSU A GREAT PLACE? 

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.  

WHAT WILL YOU DO:

The Assistant Director, Contracts & Compliance, supports the strategic and operational management of the University's procurement and purchasing functions. This position will work closely with Facilities to oversee construction projects, assist in procuring goods and services, ensuring compliance with institutional policies, state and federal regulations, and applicable procurement standards. The role partners closely with academic departments, administrative units, and external vendors to promote cost-effective purchasing practices, operational efficiency, and service excellence. The Assistant Director provides leadership in contract administration, supplier negotiations, bid management, and procurement process improvement initiatives. This position supervises purchasing staff, supports system enhancements (including e-procurement platforms), and contributes to strategic sourcing initiatives that maximize value while mitigating risk.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Assist the Director of Purchasing in managing the university's centralized and decentralized procurement operations across academic, research, medical, and administrative units.
• Review, approve, and sign purchase orders, contracts, amendments, and competitive solicitations within delegated authority.
• Assist with the development, issuance, and evaluation of complex solicitations, including RFPs, IFBs, RFQs, cooperative contracts, and sole-source justifications.
• Support procurement related to research grants, sponsored programs, capital projects, technology, and specialized academic equipment.
• Lead vendor negotiations and assist with contract development to achieve best value while minimizing institutional risk.
• Assist with internal and external audits and ensure timely implementation of corrective actions.
• Manage supplier relationships and performance, including dispute resolution and corrective action plans.
• Collaborate with legal counsel, finance, grants administration, IT, facilities, and departmental stakeholders on procurement matters.
• Monitor and improve procurement processes, systems, and workflows, including a-procurement platforms and contract management tools.
• Participate in policy development, training programs, and outreach for campus departments on procurement best practices.
• Support diversity, equity, and inclusion initiatives by promoting small, minority-owned,
• women-owned, and disadvantaged business participation.
• Serve as Acting Director of Purchasing in the absence of the Director,
• as assigned.
• Performs other related duties as assigned. 

Credit Check:

**Please note that eligibility for this position requires a review of your Consumer Credit Report against criteria set out by the Georgia Department of Administrative Services. Examples of findings that may negatively impact your eligibility for this position include delinquent payments, bankruptcy, charge-offs, etc. Please consider this when applying for this position. This check will not impact your credit score**