Associate Accounts Receivable Specialist
Location: Miamisburg, OH - Corporate Headquarters
About Accelevation
We build what the future runs on. Accelevation designs, manufactures and installs the physical infrastructure that powers
today’s most advanced technologies. We’ve grown over 440% in the last 18 months because we take ownership, solve hard
problems, and build with purpose. Join us to build the future.
Your Impact
As an Associate Accounts Receivable Specialist, you will play an important role in maintaining the accuracy and efficiency
of Accelevation’s financial operations. You will support customer invoicing, progress billing, cash application, and
collections to ensure the company is paid accurately and on time. This role is ideal for someone who is comfortable with
technology, picks up new systems quickly, and takes pride in getting the details right. Your attention to detail and
commitment to process excellence will help support the company’s continued growth and operational success.
Your Day-to-Day Responsibilities
- Billing & Invoicing
- Prepare and send customer invoices accurately and timely within Epicor, including progress (AIA) billings
- Submit invoices and pay applications through customer billing portals (e.g., Textura, GCPay, Procore)
- Coordinate with project and operations teams to confirm billing milestones and supporting documentation
- Help track retention, lien waivers, and change orders against customer contracts
- Cash Application
- Apply customer payments (ACH, wire, and check) to the correct invoices in a timely manner
- Research and resolve unapplied cash, short pays, and remittance discrepancies
- Keep customer account records accurate and up to date
- Collections & Customer Support
- Follow up with customers and general contractors on open invoices and payment status
- Respond to customer inquiries regarding invoices and payments in a professional and timely manner
- Flag past-due accounts and escalate unresolved issues to the AR leader
- Reporting & Close Support
- Help maintain accounts receivable aging reports for management review
- Support month-end and year-end close activities
- Support sales and use tax processes in Avalara
- Maintain organized, audit-ready digital records of invoices, payments, and supporting documentation
- General Responsibilities
- Utilize Epicor, Avalara, customer portals, and other systems to maintain accurate financial records and reporting
- Support internal and external audits by providing requested documentation
- Identify opportunities to improve efficiency and automate accounts receivable processes
- Collaborate with project management, sales, operations, and finance teams to resolve issues
- Perform additional duties and special projects as assigned
Qualifications
- High school diploma or equivalent required
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
- 1–3 years of experience in accounts receivable, billing, or a related accounting role
- Strong technology skills and comfort learning new software, including ERP systems, automation tools, and online
- portals
- Proficiency with Microsoft Excel, including formulas, lookups, and pivot tables
- Experience with ERP or accounting systems required; Epicor experience preferred
- Exceptional attention to detail and accuracy in a high-volume environment
- Strong organizational and time management skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong written and verbal communication skills, with comfort reaching out to customers about payments
- Exposure to construction or project-based billing (AIA, retention, lien waivers) a plus
- Dependable, coachable, and willing to learn
Benefits
- Paid time off
- 401(k) retirement plan with company match
- Comprehensive health, dental, and vision insurance
- Collaborative, high-energy workplace
- Career growth opportunities in a rapidly expanding organization
Our Core Values
- Safety - We proactively protect our people and environment
- Inclusion - We respect and appreciate diverse perspectives and backgrounds
- Speed - We move fast, act decisively, and stay agile
- Innovation - We challenge assumptions and simplify processes
- Judgment - We make sound decisions with the business in mind
- Accountability - We take ownership and deliver results
Physical Demands and Work Environment
Employees must be able to communicate effectively and operate standard office equipment, including computers, phones,
keyboards, and printers. This role requires extended periods of sitting, reviewing invoices, performing data entry, and working within accounting
systems. Employees may occasionally be required to stand, walk, or lift office materials. The work environment is primarily
an office setting with moderate noise levels and frequent interaction with customers and internal teams. Reasonable
accommodation may be made to enable individuals with disabilities to perform the essential functions.
Job Application Notice
Accelevation LLC does not ask for payment or sensitive personal details, such as bank account or Social Security numbers,
during the job application process.
If you're unsure about a job posting, apply directly at Accelevation Careers to stay safe.
Equal Opportunity Employer
Accelevation LLC is an equal opportunity employer. Inclusion is one of our core values. We build teams that celebrate and
embrace diversity, fostering a culture of respect for all. As part of our pre-hire process, we may conduct a background check
and use E-Verify to confirm employment eligibility
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