Associate Director, Conferences & Events

ASSOCIATE DIRECTOR, CONFERENCES & EVENTS

THE FEDERALIST SOCIETY

The Federalist Society, a DC-based non-profit organization dedicated to informing the legal and public policy debate on a national level, seeks an Associate Director of Conferences & Events. This position will assist the Director of Conferences & Events in the organization and implementation of multi-day conferences, smaller events, and meetings for our membership here in DC and around the country.  The ideal candidate will be adept at planning, multi-tasking, and problem-solving behind the scenes as well as handling day-of logistics and execution.  Maintaining a steady and optimistic mindset, keeping cool under pressure, and troubleshooting on the spot will be essential abilities to perform this role well.  This is not an entry level position; some experience with events and in a forward-facing, customer service type role is required. 

WHAT YOU’LL DO:

• Assist the Director in managing the logistics for a wide range of events, including conferences, meetings, and special gatherings.


• Collaborate cross-functionally with internal departments to understand event needs, research and secure venues, initiate contracts, and liaise with vendors to ensure flawless event delivery and member experience. 


• Prepare cost estimates, track expenses, review invoices, and ensure accuracy of vendor charges and timely processing of payments.


• Create and maintain comprehensive event timelines, ensuring that all deadlines and benchmarks are met.


• Coordinate workflows between departments to ensure consistent and timely execution of event-related tasks.


• Use Salesforce to manage event registrations, track attendee data, and generate reports for internal stakeholders.


• Oversee onsite execution of events, including registration management, venue coordination, and staffing to ensure all departmental needs are met.


• Prepare conference supplies, maintaining inventory, and overseeing logistics for shipping and storage.


• Provide general administrative support and perform other duties as assigned. 


• Work flexible hours, including evenings and weekends, as required; work from home days are available to balance out workload.


• Travel 15-20% of the time in support of events outside the DC area.
  

WHAT YOU’LL NEED:

• Bachelor’s degree 


• 2 – 3 years experience with established track record of success in event coordination, hospitality, or a related field


• Exceptional organizational and time-management skills with the ability to manage multiple projects simultaneously


• Strong interpersonal and communication skills, both written and verbal


• Comfort level with independent as well as collaborative projects 


• Ability to problem-solve under pressure and adapt to changing circumstances


• Ability to foster and develop good working relationships with internal clients and a diverse group of stakeholders including students, colleagues, donors, lawyer volunteers, and VIPs


• Proficiency with Microsoft Office Suite, especially Word and Excel, and Google Workspace


• An appreciation for the principles of constitutional government,  including the separation of powers, federalism, limited government, and the rule of law as essential to protecting individual freedom


• Ability and willingness to travel and work non-traditional hours, including weekends and evenings
  
  

WHO WE ARE: 

• Founded in 1982, the Federalist Society for Law and Public Policy Studies is a group of conservatives and libertarians dedicated to reforming the current legal order. We are committed to the principles that the state exists to preserve freedom, that the separation of governmental powers is central to our Constitution, and that it is emphatically the duty of the judiciary to say what the law is, not what it should be.


• By providing a forum for legal experts of opposing views to interact with members of the legal profession, the judiciary, law students, academics, and the architects of public policy, the Society has redefined the terms of legal debate.


• The Society is a membership organization that includes, among other things, Student, Lawyers, and Faculty Divisions. These Divisions include the thousands of law students participating in chapters at most ABA-accredited law schools as well as active chapters of legal professionals in more than a hundred cities across the country.  

WHERE YOU’LL WORK:

We are located in the heart of the District of Columbia, three blocks from the White House and across the street from the Farragut West Metro Station.