Associate Manager - Lease Administration & Facilities

The Associate Manager, Lease Administration & Facilities will provide hands on lease administration and landlord coordination support across the corporate and brand partner portfolio while also assisting with corporate facilities requests. This role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities across fast moving workstreams.

Key Responsibilities

Lease Administration
•    Track critical lease dates including commencement, expiration, renewal options, and rent escalations
•    Serve as the primary point of contact for landlord communications, notices, and requests
•    Maintain accurate and current lease files, abstracts, and records across the portfolio
•    Support lease renewal and amendment discussions in coordination with Legal and Corporate Development

Landlord & Vendor Coordination
•    Respond to landlord inquiries and route requests to the appropriate internal team
•    Coordinate with landlords and property managers on maintenance, repairs, and facility related requests
•    Ensure lease documentation is accurate, current, and clearly communicated to internal stakeholders

Facilities Support
•    Assist with corporate facilities requests, including routing service needs and tracking resolution
•    Support coordination of vendor services and work orders for corporate locations

•    Help ensure facilities issues are addressed promptly to minimize disruption to restaurant operations 

Remodel Project Administration
•    Track administrative requirements for corporate remodel projects, including permits, approvals, and required documentation
•    Coordinate with Construction and Design & Construction leadership on remodel scheduling, lease related notifications, and landlord approvals
•    Maintain organized remodel project files and help ensure administrative deliverables are completed on schedule

Vendor Support & Coordination
•    Support and coordinate with vendors on facilities service agreements, work orders, and recurring maintenance needs
•    Track vendor performance, invoicing, and contract compliance for corporate facilities related services
•    Help onboard new vendors and ensure they understand Wingstop requirements and service expectations

Cross-Functional Coordination
•    Serve as a point of continuity between Legal, Corporate Development, Operations, Construction, Facilities, and landlords
•    Support continuous improvement of lease administration and facilities workflows

Additional Responsibilities:
•    Support internal and external meetings by preparing lease and facilities materials, tracking action items, and following up to ensure timely resolution
•    Manage lease related documentation flow, correspondence, and approvals across Legal, Corporate Development, Operations, Facilities, Construction, Brand Partners, and landlords
•    Track lease deliverables, approvals, and key dates to support predictable execution of corporate and brand partner projects
•    Maintain organized, accurate, and up to date lease files, standards, and reference materials
•    Respond to lease and facilities related questions and clarification requests from Construction, Operations, Facilities, and landlords
•    Support onboarding of new landlords and property managers by sharing standards, requirements, and process guidance
•    Compile lease and facilities status updates and summaries for internal stakeholders
•    Support coordination of facilities updates related to corporate remodels and operational changes
•    Identify gaps or inefficiencies in lease administration and facilities workflows and support implementation of process improvements

This role is essential to ensure Wingstop’s lease obligations and facilities needs are managed consistently, efficiently, and in alignment with the brand’s strategic goals, supporting strong performance and high standards across both corporate and brand partner locations.
 

WHAT YOU’LL NEED

Required Experience for the Associate Manager - Lease Administration & Facilities
 

Professional Experience
•    Minimum 5 years’ experience in lease administration, commercial real estate, facilities management, or a related field
•    Experience managing lease portfolios, landlord relationships, or multi-site facilities programs
•    Demonstrated experience coordinating across Legal, Construction, Operations, Facilities, and external landlords or property managers
•    Proven ability to manage multiple lease and facilities priorities with shifting timelines and cross functional workflows

Technical Skills
•    Ability to interpret leases, amendments, and related legal and facilities documents
•    Strong ability to organize, track, and manage lease dates, approvals, and facilities requests
•    Proficiency in Microsoft Office and comfort using lease administration or facilities tracking tools

Soft Skills
•    Clear, effective communicator able to work confidently with Legal, Construction, Operations, Facilities, and landlords
•    Highly organized, detail oriented, and dependable in follow through
•    Practical, solutions oriented, and comfortable operating in a fast paced, growth environment
•    Demonstrates ownership and accountability in supporting team and portfolio objectives

Education
•    Bachelor’s degree in business, real estate, finance, or a closely related discipline.
 

WHO YOU ARE 

No job is too small. You recognize that the real work happens in the restaurants, and everything we do should support their success. You stay humble, roll up your sleeves, and always look for ways to help. You learn from others and contribute wherever you can.

You care deeply about doing great work and driving results. You’re curious, ask questions, and seek out opportunities to improve. You don’t just point out problems—you bring solutions, ideas, and perspectives that move the team forward.

You take full responsibility for your work and see things through to completion. You aren’t afraid to fail because you know that failure is a part of learning and growth. You take action, move fast, and keep pushing forward.

You lead with empathy, respect, and emotional intelligence. You collaborate effectively, fostering a culture of trust and constructive feedback. You understand the importance of teamwork and ensure that your actions build others up rather than break them down.

You push yourself and others to be better. You embrace healthy conflict, knowing that great ideas and strong teams emerge from honest, constructive conversations. You believe that leaders create leaders and are committed to fostering a culture of growth, challenge, and continuous improvement.

BENEFITS

FLAVOR PERKS:

• Unlimited paid time off for exempt employees

• One paid volunteer day of your choice

• Competitive bonus structure for eligible roles

• Team member stock purchase plan

• Health savings or flexible spending account options

• 401k – (dollar for dollar on the first 3% and then 50 cents on the dollar for the next 2% for team member contributions up to 5% of eligible compensation)

• Comprehensive medical, dental, and vision benefits

• Basic life and AD&D insurance provided

• Pet insurance

• Education Assistance

• Wellness reimbursement program

• Paid maternity and paternity leave

FUN IS THE BEST FLAVOR:

• Lunch provided every Tuesday and Thursday in office

• Discount on Wingstop gift cards

• Onsite game room

Wingstop provides equal opportunities for everyone that works for us and everyone that applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law.