Automotive Billing Specialist

Ross Downing's Automotive Billing Specialist is responsible for the financial operations of the dealership by ensuring accurate and timely reconciliation of accounting records with the sales department. This role involves meticulously tracking financial transactions, processing deals, and maintaining various schedules related to inventory, lien purchase orders (PO), and customer payments. This role will uphold Ross Downing ‘s Company Value’s of: Excellence, Integrity, Attitude, Care, & Drive. Apply today, we can’t wait to have you a part of our team!

Duties/Responsibilities:

1. Reconciliation of Accounting Records:
   
   
   
   • Compare gross figures from sales deals in accounting with corresponding figures in the sales department's log.
   
   
   • Verify unit counts at the end of each month to ensure alignment between accounting and sales records.
   
   
   
   


2. Money Tracking and Receipting:
   
   
   
   • Confirm that the money down and COD (cash on delivery) amounts on recap sheets have been collected and accurately recorded in accounting.
   
   
   
   


3. Scheduling Management:
   
   
   
   • Maintain and update various schedules, including Inventory, We Owe, Lien Purchase Order, CIT (Cash in Transit), and COD.
   
   
   • Ensure that deposits applied to deals are properly reflected in the appropriate schedules.
   
   
   
   


4. Inventory Reconciliation:
   
   
   
   • Print inventory details from accounting while finalizing deals to reconcile and ensure accurate gross figures.
   
   
   • Regularly run schedules to prevent post-factum updates to inventory accounts.
   
   
   
   


5. Trade Folder Administration:
   
   
   
   • Manage trade folders containing essential vehicle information, titles (if applicable), ACV (Actual Cash Value), Car Fax reports, buyer's guides, odometer readings, and additional keys or FOBs.
   
   
   
   


6. Lien Purchase Order Processing:
   
   
   
   • Pay off trade-ins once deals are funded and all payments are collected.
   
   
   • Adjust deals and sales commissions for shortages in payoff amounts occurring in the current month.
   
   
   • Consult with the sales manager for significant discrepancies before finalizing payoff.
   
   
   
   


7. Billing Wholesale and Dealer Trades:
   
   
   
   • Generate bills of sale for wholesales or necessary paperwork for dealer trades received from auctions.
   
   
   • Post transactions accurately in accounting, ensuring proper account allocation.
   
   
   • Follow up on incoming payments to confirm complete receipt of funds.
   
   
   
   

Preferred Skills/Abilities:

• Strong attention to detail and ability to reconcile complex financial records.


• Proficiency in using accounting software and Microsoft Office suite.


• Excellent organizational skills to manage multiple schedules and transactions simultaneously.


• Effective communication skills to collaborate with various departments.


• Ability to work independently and as a team member.


• Knowledge on automotive dealership operations, inventory management, and financial processes is advantageous.

Education and Experience:

• High school diploma or equivalent.


• Accounting or finance education is a plus.

Benefits:

• Comprehensive benefits including 401k with company match, health, dental, vision, and life insurance options.

Equal Opportunity Employer:

Ross Downing is an equal opportunity employer. We are a diverse group and are committed to creating an inclusive environment for all employees.