Scanning Documents Clerk
Huffines Chevrolet Plano
Why Work at Huffines:
Huffines operates 10 dealerships across McKinney, Plano, Lewisville, and Corinth, representing brands including Chrysler, Jeep, Dodge, Ram, Chevrolet, Genesis, Hyundai, Kia, and Subaru. With over 100 years of award-winning service, Huffines is known for strong leadership, a positive work environment, and a commitment to delivering a “WOW” experience.
Join one of the DFW “Top Places to Work,” where growth, opportunity, and customer excellence drive everything we do.
Job Description:
The Huffines Scanning Clerk's primary responsibility is the effective management of current and archived documentation at the dealership by way of efficient process-oriented scanning. This role will also periodically assist in front desk receptionist responsibilities, which is one of the most visible roles in the dealership and is the key to creating an excellent first and lasting impression for our customers.
Job Responsibilities:
- Scan and upload accounting documents, including deal jackets, invoices, repair orders, contracts, and funding paperwork
- Accurately index and label digital files for quick retrieval and audit readiness
- Verify documents for completeness and accuracy before scanning
- Maintain organization of physical and electronic accounting records
- Support the accounting team with document requests and file retrieval
- Assist with deal posting documentation and ensuring required paperwork is complete
- Ensure compliance with dealership, lender, and manufacturer record-keeping requirements
- Perform periodic audits of scanned files to ensure accuracy and completeness
- Shred or securely dispose of documents per company policy
- Maintain a clean and organized workspace
Job Requirements:
- Day shift - Monday through Friday
- Demonstrated ability to work well with others and be a team player
- Results-oriented self-starter
- Demonstrated strong performance record
- Excellent administrative and organizational skills
- Commitment to delivering world-class customer service
- Demonstrated desire to learn new processes and adapt quickly to the needs of the business
- Working knowledge of the automotive industry is a plus
- Proficiency in computer skills
Huffines Compensation and Benefits:
- Benefits include medical, vision, dental, and Health Savings Account (HSA)
- 401(k)
- Company-paid life insurance
- Employee discounts
- Paid time off (PTO)
- Paid holidays
- Chaplain service
HUFFINES IS A DRUG-FREE WORKPLACE
In addition to background checks, Huffines performs pre-employment and random drug testing hipr
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