BHVC & BHVA-Administrative Assistant

Bristol Harbour Village Association | Canandaigua, NY

Are you an organized, personable professional who enjoys supporting a team and creating exceptional experiences for residents and guests? Join Bristol Harbour Village Association, a beautiful lakefront community overlooking stunning Canandaigua Lake.

Bristol Harbour is more than just a workplace. It is a welcoming community with breathtaking views, a collaborative atmosphere, and a dedicated onsite team that works together to provide outstanding service. If you are looking for a position where your contributions are valued and your work environment is truly exceptional, we would love to hear from you.

Position Summary

The Administrative Assistant provides vital administrative support to the Bristol Harbour Village Association and Bristol Harbour Condominiums. This individual serves as a key point of contact for residents, visitors, vendors, and management while helping keep daily operations organized and running smoothly.

Key Responsibilities

• Provide confidential administrative support to onsite management.


• Answer and direct incoming phone calls.


• Welcome residents, guests, and visitors.


• Prepare correspondence, meeting materials, and communications.


• Record and transcribe meeting minutes.


• Maintain records, databases, files, and office systems.


• Coordinate meetings, teleconferences, presentations, and special events.


• Assist with website updates.


• Process service requests and schedule appointments.


• Coordinate Community Center rentals and maintain scheduling calendars.


• Manage office and Community Center supply inventories.


• Maintain office equipment and support day-to-day administrative operations.


• Attend meetings and assist with special projects as needed.

Qualifications

• Strong organizational and multitasking abilities.


• Excellent written and verbal communication skills.


• Professional, friendly, and customer-focused demeanor.


• Proficiency with office software and database management.


• Ability to maintain confidentiality and handle sensitive information.


• Experience in an administrative or office support role preferred.

Why Join Bristol Harbour?

• Spectacular lake views and beautiful surroundings.


• Supportive, cohesive, and professional onsite team.


• Opportunity to work in a well-established residential community.


• Meaningful role with variety and resident interaction.


• Positive and collaborative work environment.

If you take pride in providing exceptional administrative support and want to work in one of the Finger Lakes' most beautiful communities, we encourage you to apply today.

Location: Bristol Harbour Village Association, Canandaigua, NY Position: Administrative Assistant