Bilingual Administrative Assistant

Hiring Support

• Assist with onboarding processes including background checks and hiring documentation

• Submit new hire paperwork (KPA’s) and schedule required training classes

Onboarding & Employee Experience

• Support and facilitate new hire orientation (systems, timekeeping, training, and policies)

• Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements

Employee Support & HR Administration

• Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)

• Support employees with IT, PPE, and general workplace needs

• Assist with HR processes including direct deposit forms, and other documentation

• Help oversee HR-related activities across shift teams

Payroll & Timekeeping Coordination

• Support payroll-related activities, including issue escalation and time tracking support

• Maintain accurate PTO records and approve/disapprove time-off requests

• Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)

Administrative Operations & Compliance

• Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)

• Support compliance tracking for KPIs and internal programs

• Organize and maintain department files and documentation

Inventory, Supplies & Systems Support

• Order and maintain office supplies, uniforms, and inventory.

• Manage requests for equipment.

Team & Culture Support

• Coordinate employee engagement items such as milestone recognitions and team events

• Provide general administrative support to leadership and respond to management requests