Bilingual Office Manager / Administrative Coordinator

 US Infra Rehab Services LLC is seeking an organized, resourceful, bilingual English/Spanish professional to support our office, employees, and field operations. This is a broad role in a growing company, where priorities may shift and the person will help company leaders manage day-to-day administrative needs.

The role includes general office and HR support, helping employees use the timekeeping system, coordinating with suppliers, arranging business travel, and assisting field teams with supply orders and other administrative needs. Payroll processing and crew report management are handled by another team member; this position helps employees with timekeeping and directs payroll questions to the appropriate person.

The position is hybrid. The employee must be able to commute to the Tampa office several days each week. Remote work on other days may be available based on business needs and the employee’s ability to work independently

Key Responsibilities

• Provide general administrative and office support to company leaders and employees.
• Assist with routine HR administration, onboarding, employee questions, and maintaining employee records.
• Help employees understand and use the timekeeping system, including clock-in and clock-out procedures; route payroll questions to the appropriate team member.
• Coordinate with suppliers and vendors, including ordering and arranging delivery of supplies for field teams.
• Arrange business travel, including hotel and flight reservations, and help coordinate changes as needed.
• Communicate with office and field employees in English and Spanish.
• Support field and project operations with administrative coordination and documentation.
• Take on other office and operational tasks as company needs evolve.

Job Requirements

• Fluent in spoken and written English and Spanish.
• Experience in office administration, coordination, HR support, or a similar role.
• Organized, dependable, and able to manage changing priorities.
• Able to work independently, follow through, and communicate proactively.
• Comfortable using email, spreadsheets, and common business software.
• Able to handle confidential employee and company information responsibly.
• Able to commute to the Tampa office several days each week.

Preferred: Experience in construction, contracting, infrastructure, or another project-based business. Familiarity with timekeeping systems such as Paylocity and experience coordinating vendors, purchasing, deliveries, or business travel are also a plus.