Billing & AR Specialist

The Billing & AR Specialist is responsible for maintaining/processing accounts receivable.

MAJOR RESPONSIBILITIES/ACTIVITIES:

• Upload and reconcile PALS, equipment, materials, and other billing data in our internal accounting system


• Complete data entry and reconciliation of customer billing transactions between numerous customer electronic systems and our company’s internal accounting system.


• Identify aging or unresolved billing items requiring escalation.


• Escalate significant discrepancies, customer issues, or unusual transactions to the appropriate senior team member or Accounting Manager.


• Prepare, create, and submit customer invoices with required supporting documentation.


• Prepare assigned billing and AR reports.


• Assist with payment identification and application support.


• Assist with month-end AR and billing activities.


• Assisting with Payroll timesheet review and entry


• Heavy data entry and use of Excel spreadsheets

MINIMUM REQUIREMENTS:

• High school diploma or equivalent


• Previous experience in billing, accounts receivable preferred.


• Experience with high-volume or project-based customer billing is strongly preferred.


• Strong attention to detail and commitment to accuracy.


• Ability to work independently, prioritize competing deadlines.


• Comfortable working with spreadsheets and large volumes of financial and operational data.


• Proficiency with Microsoft Excel and other Microsoft Office applications.


• ERP/accounting system experience preferred.


• Must be willing to work overtime as needed.

ESSENTIAL PHYSICAL FUNCTIONS:

• Frequent lifting up to 30 lbs.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee.  Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative. 

By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above.  I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application. 

Note to Applicants:

Smoking is prohibited in all indoor areas of the Company.  Employees may use designated smoking areas (if established) in accordance with applicable state and local law.

Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s workers’ compensation law.

Initial (if applicable):    Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable):    Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

Mistras Group, Inc. is an Equal Opportunity Employer/Veterans/Disabled: