Billing Coordinator

JOB SUMMARY

This position is responsible daily to account for all freight bills, special billing and other sundry charges to be billed back to all Howmet Aerospace locations that utilize the fleet services. This position, in coordination with the rest of the HTS team, collates and coordinates all bills of lading and shipment paperwork into tariff prescribed charges and disseminates charges between LTL, Full Truckload and special courier rates, as defined by the tariff or agreements with individual facilities.

ESSENTIAL FUNCTIONS

• Daily collation of truck-by-truck paperwork into billing packets – including bills of lading, proof of delivery, packing slip, special notes and any other documentation needed to substantiate invoicing. 
• Creating invoices and double-checking special billing and accessorial fees to align with the billing packet for each shipment.
• Daily interface with Dispatch Coordinators and Dispatch Supervisor to verify miles and stops for each shipment.
• Manage Truckmate accessorial charges and ensure that they are up to date and current – protective service, full surcharge, flat bed service fee and all other applicable fees.
• Cross reference to the unbilled report to ensure that drivers are turning in paperwork in a timely manner and that there are no missing invoices that have fallen into arrears.
• Communicate daily with drivers, HTS dispatch team, customers, vendors, and other Howmet facilities.

JOB RESPONSIBILITIES

Job responsibilities and duties may include, but are not limited to, the following:

• Compliance with all Howmet policies and procedures.
• Compliance with all EHS rules required at the plants and all DOT regulations for over the road operations.
• Must be able to function as a member of a team, assist team members when needed, and be able to work under general supervision in a fast-paced environment. 
• Availability to assist dispatch team and drivers with billing related questions and concerns.
• Interact daily with all Howmet facilities, suppliers, and customers concerning freight billing questions.
• Invoices all shipments through the Truckmate system as per billing rules, approved notes and all approved surcharges.
• Double checks each day’s invoices for accuracy and posts daily billed data into the financial spreadsheets for review by management and customers.
• Schedules and coordinates all freight invoicing for internal and external customer of Howmet Transport. 
• Reviews questions and issues with management before completing an invoice for a customer. 
• Rebills rental, sub-leased equipment, over-mileage, damage to equipment and maintenance for plant owned equipment as directed by management. 
• Works directly with Finance to ensure timely and accurate reporting of revenue daily.
• Performs routine special projects, as directed.
• Assists, when required, with other departmental back-up duties.
• Maintains positive customer and supplier relationships.
• Performs other work-related duties as assigned.
• Work Overtime as needed.

BASIC QUALIFICATIONS

• The position requires a minimum of a HS Diploma.
• 2 years of related experience in transportation billing in an LTL or private carrier environment.
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
• This position entails access to export-controlled items and employment offers are conditioned upon an applicant's ability to lawfully obtain access to such items.

PREFERRED QUALIFICATIONS

• Bachelor’s degree.
• Strong communication skills, both oral and written, to assist effectively with customers, suppliers, or employees within the company.
• Proficiency with Microsoft Office programs.
• Strong working knowledge of Truckmate and transportation billing.
• Ability to rapidly grasp concepts and understand processes.
• Ability to multi-task, prioritize work assignments, and to thrive in a fast-paced work environment.

**Strong Internal applicant identified.