Billing Coordinator

Project Setup & Maintenance

• Review and verify proposals/contracts to ensure accurate and complete project   registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.
• Assist with project opening/closing and budget management.
• Track change orders and work closely with Project Managers to improve budget positions.

Billing

• Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition.

• Read and understand project contracts as they are related to billing and revenue recognition functions.

• Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule.
• Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.