Bookkeeper

SUMMARY

The Bookkeeper acts as part of a team with a goal of meeting the financial objectives of the California Tribal TANF Partnership. Duties may include general ledger and journal posting, accounts payable, payroll, travel arrangements, expense reconciliations, bank account reconciliations, and inventory.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Process all documents for accounts payable and payroll including timecards, expense invoices, purchase orders, check requests, employee reimbursement and travel requests, participant cash aid and supportive services checks.
• Process payroll on a weekly basis, including entering new employee data into payroll system, collecting and processing leave requests, tracking accrual of vacation and sick leave time, and processing and entering all employee garnishments into payroll system.
• Ensure transactions are authorized for payment with all applicable documentation attached, including receipts and W-9 forms.
• Perform data entry and prepare check for accounts payable; post to general ledger and payroll using computerized financial systems.
• Collate and distribute checks, ensuring each has the proper signatures.
• File and scan all financial documentation.
• Prepare and process bank deposits.
• Process stop payments and void checks when necessary.
• Prepare UPS packages for delivery to sites and vendors.
• Respond to inquiries from employees and vendors; assist in resolving financial issues and problems.
• Maintain corporate credit card account, including entering and removing authorized employees and changing credit limits when necessary.
• Look for erroneous or possible fraudulent charges and bring them to the Finance Director and/or Executive Director’s attention.
• Help Finance Director investigate erroneous or fraudulent charges
• Other duties as assigned.

KNOWLEDGE & SKILL REQUIREMENTS

• AA Degree in Accounting or minimum two years’ experience in Bookkeeping required.
• Experience with automated financial systems.
• Knowledge of Generally Accepted Accounting Principles (GAAP), including general ledger, accounts payable and payroll.
• Experience with MIP Fund Accounting or other similar accounting system desirable.
• Ten-key by touch and ability to type 50 WPM on a computer keyboard.
• Knowledge of general office procedures, including filing and data entry.
• Must have good communication skills in order to interact effectively with co-workers, vendors, and others.
• Skilled at using Microsoft Word, Excel and Internet.
• Ability to prioritize workload and be prepared to issue checks at a moment’s notice when emergencies arise.
• Ability to listen well and attain clarification when necessary.
• Ability to speak and write clearly and informatively.
• Ability to follow policies and procedures and complete tasks correctly and efficiently.
• Current California driver’s license.

WORKING CONDITIONS

• Requires working indoors in environmentally controlled conditions.
• Requires sitting 6-8 hours per day.
• Requires bending to reach lower file drawers.
• Requires occasional driving to site offices, some of which are in remote locations.
• Requires contact with others (face-to-face, by telephone, via e-mail, or through correspondence).
• Must be capable of upholding a high level of confidentiality.
• Must be able to maintain control if disagreeable situations arise.
• Requires making decisions that affect other people, the financial resources, and/or the image and reputation of the organization.
• Requires attention to detail and intense concentration.
• Requires work with others in a group or team.
• Requires meeting strict deadlines.

OTHER

• Experience working with Tribal People helpful.
• Work hours may vary.
• CTTP conducts a pre-employment criminal background check and drug test, and random or for-cause drug testing thereafter.
• CTTP complies with the Indian Preference Act.