Bookkeeper / Office Manager

Key Responsibilities: 

Accounting Duties: 

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  Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations. 

  
  

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  Daily close register and run sales tape. 

  
  

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  Finalize credit card transactions. 

  
  

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  Make bank deposits 

  
  

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  Daily reconcile sales report to previous day’s close-out from cash register tape. 

  
  

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  Post parts invoices to QuickBooks after matching to filed invoices. 

  
  

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  Maintain accurate and up-to-date financial records in accounting software (QuickBooks). 

  
  

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  Prepare monthly financial statements, reports, and budgets. 

  
  

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  Oversee expense tracking, vendor payments, and purchasing. 

  
  

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  Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA. 

  
  

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  Monitor cash flow and provide guidance on financial planning and cost-saving opportunities. 

  
  

Office Management Duties: 

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  Wednesday morning payroll preparation. 

  
  

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  Oversee front office operations, including customer service, scheduling, and workflow coordination. 

  
  

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  Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts. 

  
  

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  Order and manage office supplies, shop materials. 

  
  

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  Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping. 

  
  

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  Maintain communication with vendors, insurance companies, and customers as needed. 

  
  

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  Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws). 

  
  

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  Answer phones and direct calls. 

  
  

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  Additional tasks as assigned by the owner. 

  
  

Qualifications: 

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  Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus. 

  
  

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  Strong understanding of accounting principles and financial reporting. 

  
  

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  Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems. 

  
  

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  Excellent organizational, communication, and time-management skills. 

  
  

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  Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment. 

  
  

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  High level of integrity and confidentiality. 

  
  

Preferred Attributes: 

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  Prior experience managing a small office or working in a dual-role administrative/accounting position. 

  
  

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  Familiarity with automotive repair industry operations and terminology. 

  
  

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  Office environment within an active auto repair facility. 

  
  

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  Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.