Business Coordinator III

Agency

Department

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service

• Texas A&M AgriLife Research

• College of Agriculture and Life Sciences at Texas A&M University

• Texas A&M Forest Service

• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here to learn more about how you can be a part of AgriLife and make a difference in the world!

The Business Coordinator III, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in the development, monitoring, and reporting for accounts and budget data with limited supervision.

Responsibilities/Essential Duties:

Business and Compliance Support 

• Responsible for processing all account payables for Texas A&M AgriLife Research, Extension, COALS, and Professional Service units.

• Maintain electronic account files for verification, vouchers, and miscellaneous reports.

• Reviews, allocates, and manages purchasing processes while analyzing account activity.

• Enters, reviews, and approves complex travel expense reports.

• Reviews/approves commodity codes to requisition and invoices.

• Reviews documents for accuracy, proper coding, compliance, and approval as directed.

• Assist with complex reports.

• Reviews financial transactions for compliance.

• Customer service support lead for Professional Service Units.

• Processes Telecom Work Orders and Invoices.

• Maintain all property updates and conduct annual certification for the Texas A&M AgriLife Research and Extension Administrative offices as well as Administrative Services.

Leadership

• Responsible for communicating policies and procedures to assigned unit/department(s).

• Research policies, practices, and atypical transactions and makes recommendations as needed.

• Manages problem-solving for budgeting, tracking, and payment issues of financial services.

• Supervises Student Worker(s).

Training/Support

• Assists student workers and other Unit Business Services (UBS) coordinators in escalating complex items or concerns.

• May mentor or train other staff members.

Unit Support

• Serves as key contact with assigned departments to ensure relevant and timely response to customers’ finance and business needs.

• Assists in communicating with departments to resolve day-to-day processing challenges/issues that may arise.

• Advises customers on purchasing guidelines, contract process, and status of accounts.

• Maintains a strong working knowledge of AgriLife and TAMU Purchasing and Travel Guidelines to ensure transaction compliance.

• Reviews monthly account reconciliations and analyzes transactions to identify and resolve any errors.

• Provides courteous, efficient, and timely customer service to the units assigned.

• Serves as back-up to other UBS Coordinators.

• Performs other duties as assigned.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.

• Four (4) years of related business/accounting experience.

• Knowledge of word processing and spreadsheet applications.

• Excellent Interpersonal and verbal/written communication skills.

• Planning and organizational skills.

• Discretion with sensitive information.

• Ability to be helpful, respectful, approachable, and team oriented.

• Ability to build strong working relationships and a positive work environment.

• Ability to multitask and work collaboratively with others.

Preferred Qualifications:

• Bachelor's degree.

What You Need to Know

Applicant Instructions: Include a cover letter, resume and references.  You may upload them on the application under the CV/Resume section.

Salary: Pay grade 10. Compensation for this position is commensurate based on the selected candidate’s qualifications.

Flexible Work Arrangements: Flexible work schedule and partially remote work may be available for this position, pending employee eligibility requirements are met in accordance with AgriLife Alternate Work Location Procedures. Full-time remote work is not available for this position.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit packing including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas  

• Employee Wellness Initiative for Texas A&M AgriLife

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.