Business Support Specialist - Engineering 1

Virgin Galactic www.VirginGalactic.com (SPCE:NYSE) recognizes that the answers to many of the challenges we face in sustaining life on our beautiful but fragile planet, lie in making better use of space. Sending people to space has not only expanded our understanding of science, but taught us amazing things about human ingenuity, physiology and psychology. From space, we are able to look with a new perspective both outward and back. From space, the borders that are fought over on Earth are arbitrary lines. From space it is clear that there is much more that unites than divides us. 

“We are at the vanguard of a new industry determined to pioneer twenty-first century spacecraft, which will open space to everybody — and change the world for good.”  Sir Richard Branson, Founder, Virgin Galactic 

YOUR MISSION

We are looking for a Business Support Specialist that can provide support and assistance to the executive discipline leaders in our engineering department.  If you are looking for a challenging opportunity that will ignite your passion for designing cool and innovative products, are exceptionally creative, are a great problem solver, and can make things happen - apply today! 

•Promptly, professionally, and courteously greet visitors, determine the nature of business, answer questions, respond to complaints, and refer to proper office or individual. 

•Ensure visitor security and compliance requirements are met before allowing visitors or other guests entry into the facility. 

•Assist in processing of Purchase Requestions to support various Programs and Department 

•Support, document, and where required lead process improvement and process documentation activities in support of the Department 

•Participates in and leads cross function coordination as required across VG 

•Promptly, professionally, and courteously answer in-coming calls, route callers, and provide information as required. 

•Set up and coordinate meetings and conferences, including facility site visit approvals. 

•Coordinate travel planning and reservations 

•Complete expense reporting and reconciliation 

•Provide support to all levels of management and staff. 

•Manage and maintain executives' schedule as well as calendar as needed. - Conduct research, collect and analyze data to prepare reports and documents pertaining to expenses. 

•Perform general clerical duties to include, but not limited to copying, faxing, mailing and filing. - Assist with ordering and managing office supplies as well as company apparel. 

•Support emergency evacuations on an as needed basis. 

•Respect and maintain confidentiality in discussing organizational matters. 

•Assists in other duties as needed and directed. 

What You Bring

•3-5 years of experience within an administrative office setting. 

•Good knowledge of office etiquette and procedures. 

•Demonstrated experience with meeting and dealing with people at all levels of the organization in an efficient and tactful manner. 

•Ability to identify the nature of a visitor’s business and determine how to respond in the best manner to maintain the company’s positive public image. 

•Strong experience with and knowledge of MS Office computer applications – intermediate to advanced skills with Outlook, Word and Excel are strongly preferred. 

•Experience with SAP Success Factors, Egencia, Certify applications. - Good organizational skills and strong attention to detail are required. 

•Ability to carry out a variety of clerical tasks independently from general instructions. - Excellent verbal and written communication skills. 

•Ability to accurately interpret written information and to successfully complete tasks requiring basic arithmetic. 

•Demonstrated history of strong attendance, reporting to work regularly and on time. 

•Must have a valid passport and able to obtain a driver’s license   

ITAR Requirements 

To conform to U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by ITAR (22 CFR §120.15) or eligible to obtain the required authorizations from the U.S. Department of State. 

  

EEO Statement 

Virgin Galactic is an Equal Opportunity Employer; employment with Virgin Galactic is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status. 

COVID 

As part of our commitment to health and safety, COVID-19 vaccines are required for current U.S. teammates, as well as newly hired employees. As of October 1, 2021, all new hires must be able to provide proof that they are fully vaccinated against the COVID-19virus, (“fully vaccinated” means at least two week have expired since receiving the vaccination’s last dose as recommended by the manufacturer) or have a valid religious or medical exemption.  If you are offered employment, this requirement must be met be your date of hire.  Virgin Galactic complies with federal, state, and local laws with regard to accommodations related to this policy.