Capital Projects Specialist

Job Description

Housing & Food Services has an outstanding opportunity for a Capital Projects Specialist in Capital Projects & Planning to join their team.

About this Opportunity

The position plays a critical role in project delivery by monitoring construction activities, verifying work in place, enforcing contract requirements, and managing field-level decision-making. This includes coordinating multi-trade activities, identifying and mitigating risks, supporting change management, and ensuring compliance with applicable codes, standards, and institutional requirements.

Key Responsibilities

Project Leadership & In-field Coordination (40%)

• Leads project teams and guides work to align with HFS and University objectives.

• Conducts regular site walks to verify progress, workmanship, and adherence to safety and design standards.

• Manages punch-list tracking and confirms completion of corrective work.

• Provides field access and coordinates work areas to reduce operational disruption.

• Reports field conditions and emerging issues to the Capital Projects Manager and Director.

Contractor & Vendor Coordination (25%)

• Serves as the day-to-day contact for contractors, vendors, and maintenance partners.

• Schedules and coordinates site logistics, deliveries, and inspections.

• Ensures clear communication of project constraints and expectations in occupied environments.

Project Documentation (15%)

• Maintains daily logs, progress photos, and field reports.

• Tracks project costs, schedules, and minor change impacts in coordination with project leads.

• Assists with close-out documentation, warranty verification, and turnover materials.

Sustainability & Compliance Support (10%)

• Verifies implementation of sustainability and energy-efficiency measures during construction.

• Documents waste diversion, material sourcing, and compliance with UW Green Building Standard.

• Supports field execution of safety and environmental programs.

Stakeholder Communication (10%)

• Relays field updates to the Director, and Capital Projects Manager.

• Facilitates coordination between construction teams, maintenance staff, and operations partners.

• Assists in resolving day-to-day site issues to maintain project continuity.

The position works under general supervision and reports to Director, Facilities Planning

This position performs essential services and may be required to work during any period of declared suspended operation.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Bachelor's degree and three years of experience in construction operations which may include construction or renovation projects

• Familiarity with project coordination processes including scheduling, permitting, and documentation.

Additional Desired Qualifications

• Proficiency in standard industry tools such as Bluebeam Revu and Microsoft Office; familiarity with Revit or Procore a plus.

• General understanding of building systems, codes, and materials, including coordination of MEP and finish trades.

• Strong organizational and problem-solving skills; capable of maintaining accuracy and composure in dynamic field environments.

• Effective communicator with the ability to collaborate across diverse teams including contractors, consultants, and operations staff.

• Demonstrated initiative, adaptability, and professional curiosity toward capital project delivery and sustainable building practices.

Working Conditions

• This position is expected to maintain a standard work schedule of Monday through Friday, with a hybrid arrangement of three days on-site and two days remote.

• The role requires flexibility to work additional hours as needed to meet project deliverables and support key operational priorities

About the Team

"Working together to enhance student life" is the Housing & Food Services mission statement. Housing & Food Services is a large and complex organization with a unified commitment to supporting student learning, growth, and success.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.