Car Control Clerk

Job Title/Reporting to: Fleet Specialist reports to the Pool Fleet Manager

Wages: $18.00 per hour

Job Purpose: The primary focus of a Fleet Specialist is to execute on various day to day activities to ensure vehicles are rental ready in both status and location. This individual will coordinate processes such as registration, inventory, staging, and tracking non-retable vehicles for a specific site.

The Fleet Specialist will also split their time between an office setting and outside. Working with vehicles outside, utilizing handheld EAM enabled devices. They will also be handling emails, report generation and review, as well as some meetings.

Key-result Areas:

• Coordinate the activities required to make vehicles rental/sale ready such as inspections and registrations, as well as execute to complete these functions


• Review VAW variance of their site to resolve cars improperly coded


• Help organize the staging of vehicles on lot to ensure that quick action is taken for vehicles based on their status, including scanning with mobile devices


• Review non-rentable units (out of service) and fleet levels, working with the Pool Fleet Manager to resolve status issues and get cars back on the road


• Ensure all vehicles are marked with the Quadrant system and follow up on cars aging based upon window markings/No Rev reporting


• Inventory vehicles and monitoring asset control points, ensuring that current fleet is properly monitored


• Adding new asset tags to incoming new fleet and receiving vehicles in EAM


• Responsible for the completion of Administrative duties such as data entry, responding to emails, viewing reports, closing work orders, and attending conference calls


• Will coordinate transportation and car haulers, including scanning of Non-Revenue moves

Job Contacts: 

Job Dimensions: 

The Fleet Specialist works based on the guidance of the Pool Fleet Manager. There chief responsibility is to ensure that fleet is correctly available to be rented based on status. This individual will be working towards this goal under the authority of their direct manager.

Knowledge, skills and experience:

Educational Background: 

• High school diploma or equivalent preferred.

Professional Experience: 

• Prior experience in the car rental industry preferred.


• Prior asset control experience preferred.


• Prior logistic or transportation experience preferred.

Knowledge: 

• Must have ability to work with computers and tablets


• Intermediate knowledge of Microsoft Office Suite, specifically Excel and Outlook


• Must have the ability to navigate GPS mapping application and follow guided directions

Skills: 

• Must have strong communication skills and attention to detail


• Must be adaptable and flexible, ability to quickly change direction and focus


• Must be self-starter with ability to work autonomously


• Must be able to work in inclement weather outdoors


• Must be flexible for scheduling. Some positions may require nights, holidays, and / or weekends.