Catholic Liturgy Administrative Assistant

Catholic Liturgy Administrative Assistant

Our Lady of the Falls Catholic Community

"To abide together with Jesus and invite others into His family."

Reports To: Director of Administration and Communications

Pay: $19.35 per hour

Status: Full-time, hourly

Schedule: Monday through Friday, 9:00 a.m. to 5:00 p.m.

Location: Our Lady of the Falls Central Office, 810 Pearl Street, Chippewa Falls

Position Summary

The Liturgy Administrative Assistant keeps the behind-the-scenes work of prayer running smoothly across all five Our Lady of the Falls parishes. You'll handle the scheduling, records, supplies, and setup that make our Masses, sacraments, funerals, and devotions possible.

This role works closely with the liturgy director, parish staff, liturgical ministers, and volunteers. It calls for someone who is organized and detail-minded, and who can also sit with a grieving family and respond with patience and care. If you love the liturgy and enjoy making things work well for others, we'd like to meet you.

Essential Responsibilities

Weekly Liturgy Preparation

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  Type the Prayers of the Faithful, including Mass intentions, and distribute them to each parish site

  
  


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  Print worship aids for all OLF parishes and distribute them to each site

  
  


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  Fill all liturgical roles for weekends and Holy Days using Ministry Scheduler Pro

  
  

Funerals, Baptisms, and Weddings

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  Serve as the funeral contact person for families and funeral homes

  
  
  
  
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    Schedule funeral sacristans, servers, and readers as needed

    
    
  
  
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    Notify the schools of upcoming funerals

    
    
  
  
  
  


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  Set up the church for funerals, Baptisms, and weddings

  
  

Ministers and Volunteers

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  Schedule liturgical minister trainings and communicate with the ministers involved

  
  


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  Assign volunteers to refresh holy water fonts and candles, and to clean liturgical vessels and vestments

  
  


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  Keep altar cloth and server alb cleaning schedules up to date

  
  

Supplies and Sacred Spaces

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  Track liturgical supply inventory and place orders, including Easter candles and palms

  
  


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  Manage the lost and found and the information boards at each parish site

  
  


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  Disinfect children's bags on a regular schedule

  
  

Feasts, Solemnities, and Special Liturgies

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  Schedule extra ministers and coordinate with church decorators for patronal feast days, All Souls Day, St. Blaise, Ash Wednesday, solemnities, Christmas, and the Triduum

  
  


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  Coordinate scheduling for the Corpus Christi procession and Divine Mercy Sunday

  
  


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  Perform other duties consistent with the position as assigned by the Pastor or the Director of Administration and Communications

  
  

Qualifications

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  Practicing Catholic in good standing with the Church, with a working knowledge of parish life, Catholic terminology, and the sacraments

  
  


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  High school diploma required. An associate or bachelor's degree in business administration, communications, office administration, or a related field is preferred

  
  


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  Two or more years of administrative, office management, or related experience preferred

  
  


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  Strong organization and time management, with careful attention to detail

  
  


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  Clear, professional writing and speaking skills

  
  


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  Discretion with confidential and sensitive information

  
  


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  Comfort with Microsoft Office, Google Calendar, email, databases, and standard office equipment

  
  


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  Willingness to learn parish management and church administrative software

  
  


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  A courteous, compassionate manner with clergy, staff, volunteers, and parishioners

  
  


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  Ability to work independently, juggle priorities, and adjust when schedules change

  
  


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  Successful completion of all diocesan background checks and Protect and Heal training

  
  

Catholic Identity and Mission

This position is a ministry of the parish. The person in this role shows faithful respect for the teachings and mission of the Catholic Church, supports the spiritual and pastoral work of our parishes, and offers a welcoming presence to every parishioner and visitor. They also uphold parish policies, diocesan requirements, and appropriate standards of confidentiality and professional conduct.

Core Competencies

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  Organization: Keeps schedules, records, and projects accurate and current

  
  


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  Communication: Communicates clearly, respectfully, and professionally

  
  


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  Confidentiality: Handles sensitive information with discretion

  
  


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  Service: Brings generosity, patience, and a willingness to help

  
  


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  Teamwork: Works well with clergy, parish staff, ministry leaders, and volunteers

  
  


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  Initiative: Sees what's needed and acts without waiting to be asked

  
  


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  Faith and Mission: Supports and advances the Catholic mission of our parishes

  
  

Physical and Work Requirements

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  Work is mostly in a parish office setting, with regular time in the churches for setup and supplies

  
  


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  Ability to sit, stand, walk, use standard office equipment, and occasionally lift or move materials

  
  


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  Occasional evening or weekend hours for parish events, meetings, or special liturgies

  
  


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  Reliable personal transportation between OLF parish campuses

  
  

Equal Opportunity and Ministry Statement

Our Lady of the Falls is committed to a professional, respectful, and welcoming workplace. Employment is subject to applicable parish and diocesan policies, the requirements of the Catholic Church, and the expectations of this position as a ministry of the parish.