Central Receiving Coordinator

Job Description

Finance, Planning, and Budgeting (FPB) has an outstanding opportunity for Central Receiving Coordinator  to join their team.    

About this Opportunity    

The Central Receiving Coordinator supports the University of Washington’s centralized receiving model. This position is responsible for overseeing the intake, inspection, documentation, and staging for distribution of goods across campus, ensuring standardized receiving practices and accurate Workday transaction processing. The Coordinator processes and uploads documentation for audit and payment purposes, tracks the chain of custody from receipt to outgoing delivery, communicates receiving issues and supports customers to address these issues, and upholds strong internal controls to reduce departmental administrative burden and aligns with higher education supply chain best practices. Operating with considerable independence, the role involves interpreting and applying rules and regulations, advising staff, faculty, and program participants, to ensure consistent receiving practices, accurate Workday transaction processing, proper handling of documents for audit and payment release, and reliable chain-of-custody tracking from receipt through outgoing delivery. The role is critical to improving internal controls, reducing administrative burden on departments, and aligning UW with higher education supply chain best practices.

Key Responsibilities

Receiving & Inspection (30%)

Workday Transaction Processing (20%)

Internal Distribution (20%) 

Chain-of-Custody & Tracking (10%)

Exception Handling & Compliance (10%)

Continuous Improvement & Customer Service (10%) 

Required Qualifications 

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. 

Minimum Qualifications 

High school diploma or equivalent and 2 years of experience in receiving logistics, warehousing, mailing services logistics, or supply chain operations.

Must possess a valid driver's license and a clean driving record to operate university vehicles.

Additional Qualifications 

Experience processing high volume transactions and documentation in an enterprise system (e.g., Workday).

High attention to detail and the ability to follow standardized procedures.

Effective communication and customer service skills. Sufficient reading, writing, and math skills needed to accurately complete work and consistently ensure a match of packing slip to package contents

Preferred Qualifications 

Experience with Workday or similar financial/receiving systems.

Familiarity with higher education, public sector, or complex organizational environments.

Experience supporting chain-of-custody processes.

Ability to manage multiple deliveries and priorities in a high-volume environment. Experience with material handling equipment

About the Team 

Finance, Planning, and Budgeting (FPB) encompasses the major central financial, planning, analytical, and budgeting functions for the University of Washington, including:   

• Financial Stewardship & Operations   

• Institutional Analytics & Decision Support   

• Budget, Policy & Strategy   

• University Business Service 

Creative Communications (C2) is the University of Washington’s centralized provider of design, web, printing, copying, and mailing services, supporting the Seattle, Bothell, and Tacoma campuses as well as UW Medicine. As a division of Finance, Planning & Budgeting, C2 partners with departments, faculty, students, and staff to deliver high‑quality, cost‑effective communication and logistics solutions, from concept through production and distribution, while emphasizing customer service, operational efficiency, and sustainability.

Compensation, Benefits and Position Details

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Pay Range Maximum:

Other Compensation:

Benefits:

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Temporary or Regular?

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About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.