Chart Pre-Loader & Medicare Annual Wellness Visit Preparation - 2 years prior experience using Athen

Position Summary   Coos County Family Health Services (CCFHS), a Federally Qualified Health Center (FQHC), is seeking a detail-oriented and highly organized Chart Pre-Loader to support provider and clinical support workflows and patient care coordination. This position is responsible for pre-loading critical clinical information into patient charts in AthenaOne, prior to appointments.    The ideal candidate will have at least 2 years prior experience using AthenaOne and possess strong attention to detail, confidentiality, and communication skills. This position may be performed remotely anywhere in the United States, in a hybrid setting, or in person depending on organizational needs and candidate qualifications.

Essential Duties and Responsibilities   Chart Pre-Loading & Medicare Annual Wellness Visit Preparation

• Review daily provider schedules and make necessary adjustments to patient charts in AthenaOne prior to appointments, ensuring patient information, including medications, allergies, diagnoses, family history, social history, and surgical/procedure history, is accurately reconciled and migrated from the previous EMR system. 


• Conduct pre-visit outreach to patients scheduled for Medicare Annual Wellness Visits to gather required health information, complete screening questionnaires, and ensure documentation meets Medicare requirements.


• Identify missing or incomplete documentation and coordinate with appropriate departments to obtain needed information.


• Verify preventive care gaps, health maintenance items, and documentation readiness prior to appointments. 

Documentation & Compliance

• Maintain confidentiality and comply with HIPAA regulations at all times.


• Follow organizational workflows, policies, and FQHC documentation standards.


• Maintain accurate electronic records and data entry.

Additional Responsibilities

• Collaborate with providers, nursing staff, front office staff, and medical records personnel, as needed.


• Participate in staff meetings and training as required.


• Perform other administrative or clinical support duties, as appropriate and assigned.

Qualifications

Required Qualifications

• High school diploma or equivalent required.


• Minimum of 1 year of experience using AthenaOne required.


• Experience working in a medical office, healthcare setting, FQHC, or health information environment preferred.


• Strong computer skills and ability to navigate electronic medical records efficiently.


• Excellent organizational skills and attention to detail.


• Ability to work independently and manage multiple priorities.


• Strong written and verbal communication skills.


• Knowledge of HIPAA and patient confidentiality standards.

Preferred Qualifications

• Experience with preventive care workflows, patient outreach, and wellness screening processes preferred.


• Medical terminology knowledge preferred.

Work Environment & Schedule

• Position may be remote, hybrid, or in-person based on operational needs.


• Standard business hours with flexibility depending on departmental needs.


• Remote employees must maintain a secure and HIPAA-compliant workspace and reliable internet connection.

Physical Requirements

• Prolonged periods of sitting and computer use.


• Ability to communicate effectively via phone, video, and electronic communication platforms.

Benefits   CCFHS offers a competitive benefits package.