Department

Executive Office of Health and Human Services

Division

Project/Program Management

Salary

$71,287.00 - $80,484.00

Job Profile

JC-02504400-99 - Chief Implementation Aide (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

REPOST. Previous applicants need not re-apply.

Monday - Friday, 8:30am - 4:00pm

35 Hours - Non-Standard

Job Requisition Number

JR101320 CHIEF IMPLEMENTATION AIDE (Open)

Pay Grade

C00128 A

Classification

Chief Implementation Aide

Class Definition

GENERAL STATEMENT OF DUTIES: To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required.

SUPERVISION RECEIVED: Works under the general direction of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed.

SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.
• To oversee the official agency files and records and to insure their accuracy and are kept current.
• To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.
• To perform as required, varied public relations related duties such as preparing news releases and writing and delivering speeches.
• To assist a superior by performing administrative tasks and research in the overall agency operation.
• To coordinate the flow of work among the various units within the agency.
• To respond to inquiries and to direct them to proper location for response when necessary.
• To attend conferences and meetings on behalf of superior and prepare reports thereon.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the principles and practices of public administration; a thorough knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices; the ability to establish and maintain effective working relations with personnel; a thorough knowledge of the principles and practices of effective implementation procedures for policies and procedures; the ability to prepare accurate and concise written reports; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: successful completion of at least two years of academic study in an accredited institution of higher education; and

Experience: Such as may have been gained through: considerable employment in a supervisory position in state government assisting a high level state official performing complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all departments or agencies.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

This position will be responsible for assisting the Assistant Director, Finance and Contract Management in:

Budget Development, Monitoring and Management including the development of the annual budget and quarterly budget reporting.

Coordination of the development and implementation of the Cost Allocation Plan including quarterly reconciliation and cost allocation plan updates as needed.

Federal funding management including Advanced Planning Documents budget development, tracking expenditures and financial reporting, Medicaid administration budget development, reporting, administrative claim tracking and auditing expenditures.

Other related finance responsibilities.

Candidates should demonstrate analytical and critical thinking; Excel proficiency; problem solving; attention to detail; time management; communications (verbal, written, presentation, materials, unique approaches); developing and monitoring work and work processes; flexibility, meet deadlines and ability to develop process improvements.

https://www.everify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf

https://everify.uscis.gov/web/media/resourcesContents/EVerify_Participation_Poster_ES.pdf

The individual hired to fill this position will have access to Federal tax Information (FTI), as defined in IRS Publication 1075, and, as such, must undergo a national fingerprint background screening in accordance with the criteria set forth in regulation 220-RICR-40-00-2 (IRS Publication 1075 – Background Check Process and Criteria), available at https://rules.sos.ri.gov/regulations/part/220-40-00-2. Additionally, the individual is being hired to an E-Verify site which contains FTI and must have their employment eligibility validated through E-Verify.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.