Client Outreach and Administrative Coordinator

We’re a fast-paced, growing staffing agency focused on connecting great talent with great employers. Our team is passionate about people and driven by results. We’re seeking a highly organized and proactive Client Outreach & Administrative Coordinator to support our recruiting and sales teams by helping us manage outreach, research, and operations behind the scenes.

What You’ll Do:

• Research and build lists of prospective client companies based on candidate skill sets and industry trends.
  




• Assist in sending personalized outreach via email, LinkedIn, and other social media platforms.
  




• Update and maintain CRM records (Zoho) with lead, client, and outreach activity data.
  




• Support recruiters and sales staff with scheduling, document prep, and tracking outreach performance.
  




• Organize and maintain digital candidate files and documentation to ensure compliance and efficiency.
  




• Respond to incoming client inquiries and direct them to the appropriate team member.
  




• Track and meet Key Performance Indicators (KPIs) related to outreach, accuracy, and follow-up.
  




• Follow up with clients and candidates via phone and email to support communication and scheduling.
  




• Answer incoming phone calls, take accurate messages, and route calls as needed.
  

• 1–2 years experience in administrative, customer service, or sales support roles (preferred)
  




• Associate’s degree or higher in Business, Communications, or a related field
  




• Strong organizational skills and attention to detail
  




• Excellent written and verbal communication skills
  




• Proficiency using CRM tools like Zoho, Salesforce, or HubSpot
  




• Comfortable navigating LinkedIn and social media for outreach
  




• Ability to multitask, work independently, and thrive in a fast-paced environment
  




• A proactive, problem-solving mindset and a desire to grow with the team
  

• Competitive pay: $16–$23/hour (commensurate with experience)
  




• Annual pay range: $35,000 – $48,000
  




• Health insurance and benefits
  




• Opportunities for career growth within the staffing industry
  




• Supportive, team-oriented environment
  

If you're ready to join a mission-driven team and want to help connect people with opportunities, we’d love to hear from you.