COI Research Compliance Admin II

Compliance, Analytics, Risk & Ethics (CARE) is a unit within the University of South Florida’s Office of
Research. CARE advances a coordinated, risk-based approach to research compliance, analytics, and
oversight across the University’s research enterprise. It ensures institutional compliance with federal and
state regulations governing the responsible conduct of research, including but not limited to conflicts of
interest, research security, human subjects protection, and related regulatory domains. The unit operates
within a centralized research administration framework and partners with Sponsored Programs, colleges,
and central administrative offices to align operational execution with regulatory requirements and
institutional risk tolerance.

Position Summary
This position supports the administration of the University of South Florida (USF) Conflicts of Interest (COI)
in Research Program within CARE. The Research Compliance Administrator I (RCA) is responsible for
performing detailed disclosure reviews, supporting program operations, and ensuring that COI processes
are executed in accordance with federal regulations (e.g., 42 CFR Part 50 Subpart F, 45 CFR Part 94),
state law, and institutional policy. The role operates within a structured program under the direction of the
COI Manager and contributes to maintaining audit-ready documentation, consistent application of
regulatory requirements, and effective communication with investigators and administrative units.

The responsibilities for this position include:

35% - Disclosure Review and Processing
Reviews Significant Financial Interest (SFI) disclosures for completeness, accuracy, and compliance with federal and institutional requirements. Identifies potential conflicts and routes complex or high-risk disclosures for further review. Maintains documentation to support audit readiness and regulatory defensibility.

20% - Program Support, Case Management, and Regulatory Guidance
Supports the day-to-day operations of the COI Program, including tracking disclosures, maintaining records, and assisting with implementation and monitoring of management plans. Ensures timely processing and adherence to established workflows. Provides guidance to investigators, departments, and affiliates regarding COI requirements and disclosure obligations. Coordinates with the Human Research Protection Program/IRB, Sponsored Programs, Technology Transfer, and other administrative units to support compliance and ensure consistent application of regulatory requirements.

15% - Committee and Administrative Support
Supports COI Committee operations at a programmatic level, including preparation and quality review of meeting materials, coordination of meeting logistics, ensuring quorum requirements, and documentation of committee deliberations and determinations. Ensures completeness, accuracy, and audit readiness of committee records. Facilitates communication of committee outcomes to investigators and relevant institutional stakeholders. Maintains official records in accordance with institutional and regulatory requirements. 

15% - Subrecipient and Affiliate Compliance
Coordinates COI compliance for subrecipient investigators and affiliated institutions, including solicitation and tracking of disclosures and maintenance of related records and databases.

10% - Training and Program Support
Supports COI training initiatives for faculty, staff, and committee members. Maintains training records and assists with program documentation, process improvements, and continuous enhancement of compliance workflows.

5% - Performs other duties as assigned by the USF COI Manger(s), Assistant Director and/or Director of CARE.

Minimum Qualifications

This position requires a Bachelor’s degree and four years of experience in research or research administration; or a Master’s degree and two years of experience in research or research administration. Four years of progressively responsible work experience in research or research administration may substitute for the Bachelor’s degree.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
•    SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
•    A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
•    Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
•    Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Additional Information for Applicants

This position requires a Level 1 background check.