Committee Coordinator

Overview & Benefits

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.

When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.

For more information about Oakland County benefits and employee perks, please visit:

https://www.oakgov.com/government/human-resources/benefits/new-hire

General Summary

$60,990 - $81,714
This position is hybrid.

Do you enjoy supporting high-level public meetings, keeping important operations organized, and helping elected officials serve the community effectively? As a key member of the Board of Commissioners team, you’ll play an important role in preparing official meeting materials, supporting public meetings, and ensuring accurate records of County proceedings. This position is ideal for someone who is highly organized, detail-oriented, tech-savvy, and enjoys working in a fast-paced government environment where professionalism and accuracy matter.

What You’ll Do
• Prepare and manage official meeting materials for Board of Commissioners’ committee meetings
• Create agendas, agenda packets, meeting notices, minutes, attachments, and other official documents using agenda management software
• Ensure meeting materials and public notices are posted accurately and within required timelines
• Record and maintain accurate records of official Board proceedings
• Provide technical and administrative support during Board and committee meetings
• Assist committee chairs with meeting logistics and support throughout proceedings
• Provide clerical and research support to individual Commissioners, as assigned
• Assist with coordinating multimedia presentations and meeting technology
• Utilize Countywide and department-specific software systems to complete assignments efficiently and accurately

Why You’ll Love It Here
• Play a meaningful role in supporting local government operations and public service
• Work closely with County leadership and elected officials
• Be part of a collaborative and professional team environment
• Gain experience with public meetings, government procedures, and legislative processes
• Utilize both organizational and technical skills in a dynamic role
• Enjoy a position that offers variety, responsibility, and opportunities to make an impact every day

Minimum Qualifications

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES

REQUIRED MINIMUM QUALIFICATIONS

1. a. Possess an Associate’s degree or equivalent education from an accredited college or university with a major in Business Administration, Public Administration, Computer Science, Political Science, or closely related field of study; AND

b. Have one (1) year of full-time work experience performing responsible clerical, secretarial

and/or administrative support work;

OR

2. a. Be a high school graduate or have a certificate of successful completion of the General Educational Development Test; AND

b. Have had at least three (3) years of full‑time work experience performing responsible clerical, secretarial and/or administrative support work.

ADDITIONAL DESIRABLE QUALIFICATIONS

              

1. Considerable skill in recording and transcribing both official actions and general discussions highlights of policy making committee meetings.

2. Reasonable knowledge of the principles of Board of Commissioners’ functions, rules and procedures and County government organization and administration.

3. Reasonable knowledge of modern office practices and procedures of recordkeeping management systems and operations as well as computerized accounting and/or purchasing financial information system related tasks.

4. Reasonable ability and skill in recognizing and correcting departures from, and initiating improvements in, departmental practices and procedures.

5. Reasonable ability to make routine decisions in accordance with departmental policies and procedures.

6. Reasonable ability to understand and carry out complex written and oral instructions.

7. Reasonable ability to establish and maintain effective working relationships with elected officials, administrators, other employees, and the general public.

8. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.

ESSENTIAL JOB FUNCTIONS

Provides clerk duties for the preparation and running of Board of Commissioners meetings, hearings and proceedings including standing committees, ad hoc and various other group meetings as assigned by the BOC Operations Supervisor.

Creates official notices, agendas, agenda packets, minutes and other meeting documents utilizing the department’s agenda management system software and appropriately posts for public notice. Invites presenters and appropriate representatives to meetings as needed or directed.

Handles technical aspects of set-up for Board meetings for both in-person and virtual attendance as necessary, including ensuring that devices used by commissioners are set-up, ready and available for use during meetings.

Fields onsite agenda management software user questions and assists with any trouble-shooting activities as required during Board of Commissioners meetings.

Provides committee chairs with support during meetings utilizing knowledge of Board Rules, Robert’s Rules and meeting procedures, effectively running the software to guide the meeting as directed by the committee chair, prompting votes, announcing, and displaying the outcomes onscreen, performing voice and roll call votes when requested or necessary.

Collects and records any materials brought to meetings to include in the official record, keeps track of public participation, assists with information requests during meetings and runs audio/visual presentations.

Performs follow-up clerical assignments. Maintains committee files and ensures that committee actions are carried out by notifying administrators, other committee chairpersons or affected individuals of committee requests or actions.

May perform clerical support for individual committee chairs or commissioners as requested or assigned by the BOC Operations Supervisor.

Answers inquiries from the general public and County departments about committee schedules and agendas. Informs the public of methods for contacting their commissioner and/or of having an issue of concern to them considered by a committee of the Board of Commissioners.

Conducts research for committees, committee chairpersons, individual commissioners, as approved by the BOC Operations Supervisor or BOC Chief of Staff upon request.

Utilizes current Countywide and/or department specific software to complete assignments.

ADDITIONAL DUTIES & RESPONSIBILITIES

As assigned by the BOC Operations Supervisor, may perform duties and responsibilities of Operations Unit staff as backup or to ensure continuity of operations.

Assists with special meetings, Board projects and other community projects.

Maintains knowledge of Board Rules, Robert’s Rules, and general awareness of parliamentary procedures.

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS

Ability to listen to meetings and record notes in order to accurately transcribe minutes.

Ability to communicate to accurately convey information.

WORKING CONDITIONS

Work is performed in a typical office environment.

IMPORTANT NOTE:  The primary purpose of this job description is to set a fair and equitable salary range for this job classification.  Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.

Additional Minimum Qualifications

Union*

BU75- United Auto Workers (UAW) Local 889: BOC Non-Supv (UAW)

*If applicable

EEO Statement

We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Inclusion Statement

Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD.