Communications Assistant - Temporary - 25 hours per week

Position Summary

The Communications department seeks a detail-oriented, administratively focused temporary staff member to provide day-to-day operational support across the team’s publications, digital, and events workstreams. The ideal candidate is someone who thrives on organization, accuracy, and keeping multiple moving pieces on track. 

Position Duties and Responsibilities

Asset & Database Management

• Maintain and update the Lightroom photo database
• Archive Communications materials on the PA Drive 

Photography & Vendor Coordination

• Book photographers for Institute events and editorial needs
• Provide staffing and back-end support for Communications-led events, including Photo Day

Advertising & Publications Support

• Coordinate the placement of Town Topics advertisements
• Coordinate reviews and approvals for print publications
• Collect and organize resources for the Scholarship Report, Record of Events, and News of the Institute Community (within the Institute Letter)

Editorial Support

• Copyedit materials for Events promotions
• Draft eNews content for wider team review
• Process and track correction requests

Digital & Website

• Upload Communications content (e.g., IAS News articles) to the website
• Update website press clips on an ongoing basis
• Perform periodic website updates, including boilerplate language and publication PDFs

Monitoring & Reporting

• Conduct baseline news and social media monitoring
• Collect metrics and supporting resources for departmental reporting

All other duties assigned

Minimum Qualifications

• Experience in communications or a related field
• Strong written and verbal communication skills 
• Excellent organizational skills with strong attention to detail
• Ability to multitask in a fast-paced environment
• Proficiency with Microsoft 365 programs (e.g., Word, Excel) and collaboration tools

Preferred Qualifications

• Adobe Lightroom experience
• Experience supporting events and coordinating with external vendors

Working Conditions

• Must be able to remain mobile for prolonged periods of time.
• Public-facing position with frequent interaction with staff, faculty, and scholars.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

The anticipated pay range for this position is $25.00 - $30.00 per hour.  This is a temporary non-benefit-eligible position. NJ Paid Sick Leave accrual is available.

For consideration, please provide a cover letter with your resume.

The Institute for Advanced Study is an Equal Opportunity Employer.

About the Institute

Since its founding in 1930, the Institute for Advanced Study has served as a model for protecting and promoting independent inquiry, prompting the establishment of similar institutes around the world, and underscoring the importance of academic freedom worldwide. Current philanthropic support and a reliable stream of endowment-generated revenue allow its permanent Faculty and visiting researchers (known as Members) to freely determine the course of their study. The Institute’s mission and culture have produced an exceptional record of achievement. Among its present and past Faculty and Members are 37 Nobel Laureates, 49 of the 68 Fields Medalists, and 25 of the 29 Abel Prize Laureates, as well as many MacArthur Fellows and Wolf Prize winners.