Communications Specialist

SUMMARY: The Communications Specialist supports the program office and stakeholders with internal/external communications, project tracking, and quality assurance for the IHS Executive Secretariat.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Gathers, analyzes, and composes technical information and documentation.
• Supports planning, tracking, and scheduling of project activities and tasks.
• Establishes schedules for document production and conducts quality assurance/control inspections to ensure standards are met.
• Interprets reporting documentation for editing and graphics in the preparation of deliverables.
• Maintains a tracking system for correspondence, including metrics on response times and outstanding items.

SKILLS AND QUALIFICATIONS:

• Strong ability to use proper program and technical terminology.
• Experience generating weekly and daily reports summarizing volume and status of communications.
• Proficiency in SharePoint online, MS Teams, OneDrive, and internal tracking systems (ATS).
• Excellent interpersonal communication skills to address concerns and seek clarification from the ESS Director.

EDUCATION & EXPERIENCE:

• Education: Bachelor’s Degree or equivalent experience.
• Experience: Minimum of two (2) years of related experience.

SUPERVISORY RESPONSIBILITY: None 

WORK ENVIRONMENT: IHS Office of Executive Secretariat Staff under the Office of the IHS Director.

ROLE and LOCATION SPECIFIC FUNCTIONS: Services support the IHS Office of the Director (OD), all IHS Area Offices, and Headquarters (HQ) Offices.

POSITION TYPE/EXPECTED HOURS OF WORK: Full-time; assigned resources must be available for a minimum of 40 hours per week during core hours of 9:00 AM – 5:30 PM EST.

TRAVEL REQUIREMENTS: Not explicitly required, though pricing must include any applicable travel costs.

CLEARANCE/LICENSE REQUIREMENTS: Must undergo a criminal background check and character investigation in accordance with the Crime Control Act and the Indian Child Protection and Family Violence Act.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

OUR VALUES:

Native American Owned & Proud | Accountable | Team Focused | Innovative | Visionary | Excellence

AAP/EEO Statement

Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Note: This position is being posted in anticipation of award of a federal contract. Employment is contingent upon Flatwater Group being awarded the contract and meeting all requirements set forth by the contracting agency. Candidates are encouraged to apply and may be contacted for further evaluation as part of the proposal process.