Community Affairs Coordinator

Essential Duties and Responsibilities: 

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. 

• Carries out the department vision for community engagement meetings and experiential events through the planning and executing of the day-to-day activities associated with each event/engagement opportunity.  

• Proactively identifies opportunities to build relationships and establish dialogue with the community.  

• Supports communications manager in developing relationships with local associations and business community in an effort to build brand.  

• Prepares monthly reports on stakeholder engagement activities and experiential events.  

• Identifies opportunities to insert DPR in existing community events. 

• Develops and maintains a system for managing and responding to community needs, issues, and priorities.  

• Develops and maintains database of vendors, community influencers, and organizations.  

• Works collaborative with communication team members to ensure success of all department assignments.  

• Works with procurement to secure vendor services and ensures payment processes are routed properly and timely.  

• Coordinates with internal departments for ensure successful event execution.  

• Utilizes team budget tracker to monitor and manage costs of events.  

• Keeps communications manager abreast of any issues developing in the community.  

• Tracks schedule and manages notes and feedback from meetings.  

• Takes direction from Communications Manager on social media postings as needed.  

• Assists with creation of presentations, marketing collateral, event status reports, and whitepapers. 

• Partners with City Departments in identifying strategic opportunities and developing clear and appropriate implementation plans to deliver results on all initiatives in the priority areas. 

• Acts as the point of contact for both the Outreach team and community partners in cross-functional activities and events. 

• May perform other duties as assigned. 

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. 

Knowledge Skills and Abilities: 

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.  

• Strong problem-solving skills, will work until problems are solved or solutions to issues are identified.  

• Excellent written and oral communication skills.  

• Superior time management and organization skills; capable of managing multiple assignments simultaneously.  

• Strong grammar skills.  

• Ability to work well under pressure and meet deadlines.  

• Ability to work well in a team environment and be able to relate to people in at all levels of the organization.  

• Ability to maintain attention to detail and quality control of ideas, correspondence, and department planning.  

• Ability to perform multiple duties and change from one task to another without loss of efficiency or composure.  

Minimum Qualifications: 

Education and Experience – 

1. Bachelor's degree in public relations/communications or related field desired or comparable experience  

1. 1-3 years of experience in event coordination, public relations, and marketing 

1. 2 years stakeholder engagement experience   

Licensures and Certifications -  

Preferred Requirements -  

1. Bachelor’s degree in public relations, communications, marketing or related field; or comparable experience (equivalent professional experience may be considered for substitution for the required degree on an exception basis) 

1.  4 + years’ experience in social media coordination, public relations and marketing.  

1. 2 +-year ‘experience in public relations or work with a marketing agency 

Work Environment: 

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.