Compliance Coordinator

Description

• Certification Management
• Maintain accurate records and streamline certification trackers (Excel and MS Tracker).
• Consolidate folders and create a standardized system for all crews and subcontractors.
• Ensure every crew and individual has a complete and up-to-date certification on file.
• Validation & Compliance
• Validate incoming certifications (new hires, renewals, subcontractors) via QR codes or provider checks.
• Upload validated certifications into trackers and client portals.
• Communicate with safety teams and project managers to confirm compliance.
• Process Improvement / Safety
• Develop and update Standard Operating Procedures (SOPs) related to certification and safety processes.
• Monitor Job Site Analysis (JSA) forms daily for completeness and compliance.
• Schedule required training courses for new hires.
• Support safety initiatives and safety projects as they arise and ensure adherence to company policies.
• Administrative Support
• Handle high-volume, time-sensitive tasks with patience and accuracy.
• Communicate effectively with leadership and project teams; proactively seek clarification when needed.

• Required
• Advanced Excel skills (formulas, VLOOKUP, pivot tables).
• Strong organizational and multitasking abilities.
• Excellent attention to detail and ability to manage repetitive tasks.
• Ability to work independently and manage frequent interruptions while staying on task.
• Preferred
• Familiarity with construction safety certifications (OSHA) – training provided if needed.
• Experience creating SOPs and working with certification systems.

• Opportunity to standardize and improve critical compliance processes.
• Collaborative team environment with room for innovation.
• Training provided for safety and compliance knowledge.