Conference Service Manager - The Ben Hotel

Additional Information: This hotel is owned and operated by an independent franchisee, Sage Hospitality. The franchisee is a separate company and a separate employer from Marriott International, Inc.  The franchisee solely controls all aspects of the hotel’s employment policies and practices, including hiring, firing, discipline, staffing, compensation, benefits, and all other terms and conditions of employment.  If you accept a position at this hotel, you will be employed by a franchisee and not by Marriott International, Inc.

Every successful event tells a story—one of thoughtful planning, flawless execution, and unforgettable moments. 

As the Conference Service Manager, you become the trusted partner who transforms a client's vision into an exceptional experience, guiding every detail from contract to farewell. This role is equal parts strategist, planner, and relationship builder. By collaborating with clients and coordinating seamlessly across hotel departments, you ensure meetings, conferences, and group events unfold effortlessly. 

Whether managing complex logistics, anticipating last-minute changes, or delivering personalized touches that exceed expectations, your leadership creates confidence for clients and memorable experiences for their guests. Success in this role is measured not only by flawless execution and operational excellence, but by the lasting relationships you build and the memorable moments you help create. Every event you coordinate contributes to the hotel's reputation as a destination where exceptional service and extraordinary experiences come together.

Responsibilities

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  Serve as the primary point of contact for clients following contract execution, guiding every aspect of event planning through successful completion.
  


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  Build and maintain strong client relationships through professional, courteous, and personalized communication, anticipating needs and ensuring exceptional service throughout the planning process.
  


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  Coordinate all contracted group business transferred by the Sales Manager, contacting clients within five working days of contract execution to establish event planning requirements, timelines, and expectations.
  


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  Plan, coordinate, and execute meetings, conferences, and group events while ensuring every detail aligns with client expectations and hotel standards.
  


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  Attend Banquet Event Order (BEO) and staff meetings, serving as a team leader for all hotel departments involved in the event delivery process to ensure seamless communication, coordination, and execution.
  


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  Lead pre-conference meetings and collaborate with hotel departments to communicate event requirements, operational priorities, and service expectations.
  


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  Prepare and manage Banquet Event Orders (BEOs), group resumes, rooming lists, VIP amenities, and all event documentation with accuracy and attention to detail.
  


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  Coordinate event logistics, including meeting space, guest rooms, food and beverage, audiovisual requirements, décor, transportation, billing, and special requests.
  


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  Conduct site visits, planning meetings, and regular client communications to ensure alignment and confidence throughout the planning process.
  


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  Maintain accurate, organized, and up-to-date client files, event documentation, contracts, and correspondence to ensure efficient operations and exceptional client service.
  


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  Develop and maintain detailed customer profiles and an effective follow-up trace system, including key dates, client preferences, and account references, to strengthen relationships, enhance service, and identify revenue opportunities.
  


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  Proactively identify opportunities to enhance the guest experience through creative solutions, personalized service, and strategic upselling.
  


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  Monitor event budgets, billing, deposits, direct bill applications, credit authorizations, and final account reconciliation in partnership with the Accounting department.
  


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  Manage multiple events simultaneously while maintaining exceptional organization, prioritization, and responsiveness.
  


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  Resolve challenges and service recovery opportunities with professionalism, urgency, and a guest-first mindset.
  


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  Maintain accurate client records, customer profiles, follow-up traces, and event documentation within Delphi and other hotel systems.
  


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  Collaborate with the Sales team to ensure a seamless transition from booking through event execution and post-event follow-up.
  


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  Participate in departmental meetings, BEO meetings, and continuous improvement initiatives to enhance operational efficiency and guest satisfaction.
  


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  Meet or exceed established productivity, activity, and revenue goals.
  


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  Successfully close out all group business, including pickup reporting, commission processing, event reconciliation, and final documentation.
  

Qualifications

The Ben Hotel and Sage Hospitality offer eligible associates a comprehensive benefits package that supports well-being, growth, and travel.  Medical, dental, and vision insurance  Health savings and flexible spending account options  401(k) retirement savings plan  Paid leave through Sage’s Independence Plan for eligible salaried associates  Marriott travel discounts  Sage Hospitality hotel and restaurant discounts  Employee assistance program  Career development and advancement opportunities within Sage Hospitality and Marriott.

This company is an equal opportunity employer.

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