Construction Administrative Assistant

Job Summary:

The Construction Administrative Assistant plays a key role in supporting the Project Management Team by providing essential administrative and project coordination throughout project execution and close-out. This position ensures accurate project documentation, and clear communication among all stakeholders while assisting with daily operations to keep projects on track in a fast-paced construction environment.

Key Responsibilities:

Communication

• Serve as a liaison between project managers, clients, subcontractors, and other stakeholders
• Coordinate and distribute project-related communications in a timely and professional manner

Project Documentation

• Maintain organized and up-to-date project files (digital and physical)
• Prepare meeting agendas, record meeting minutes, and distribute follow-ups

Scheduling & Coordination

• Manage project calendars, schedule meetings, and coordinate logistics
• Set up and assist with hybrid/virtual meetings, including presentation support

Knowledge, Skills, & Abilities:

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) 
• Experience with Adobe Acrobat and SharePoint preferred 
• Familiarity with construction management software is a plus 
• Basic understanding of construction terminology, processes, and documentation workflows 

Education

• High school diploma required 
• Associate’s degree in Construction, Engineering, or a related field preferred 

Experience

• 4+ years of experience supporting construction or engineering projects

Core Competencies

• Attention to Detail: Ensures accuracy and consistency across all project documentation 
• Organization: Maintains structured systems for tracking files, communications, and deliverables 
• Communication: Strong written and verbal communication skills across diverse stakeholders 
• Multitasking: Effectively manages multiple priorities in a fast-paced environment 

Professional Skills

• Flexibility: Adapts to changing priorities and supports multiple teams as needed 
• Problem-Solving: Proactively identifies issues and implements solutions with minimal supervision 
• Interpersonal Skills: Maintains a positive, professional presence when interacting with team members and clients 
• Time Management: Consistently meets deadlines and manages competing demands