Construction Administrator

TBA Studio is seeking a Construction Administrator to support the successful delivery of projects during the construction phase. This role is ideal for someone who enjoys being highly organized, detail-oriented, and closely connected to both project teams and field activity.

You’ll play a key role in keeping projects moving—coordinating documentation, tracking progress, and serving as a central point of communication between internal teams and contractors.

This is a great opportunity for someone with construction administration or project coordination experience who is ready to grow within a collaborative, design-focused environment.

What You’ll Do

Construction Phase Coordination

·         Support pre-construction and construction activities across multiple projects

·         Coordinate meetings and distribute clear, timely meeting notes

·         Maintain organized project records (RFIs, submittals, change orders, field reports)

·         Track open items and follow up to keep projects moving forward

Documentation & Communication

·         Manage RFI and submittal workflows in coordination with project teams

·         Assist with preparation and distribution of construction documents and contracts

·         Maintain contractor compliance documentation (insurance, bonds, etc.)

Pay Applications & Change Orders

·         Review contractor pay applications for accuracy and completeness

·         Coordinate internal review and assist with verification of progress

·         Track and process change orders, including documentation and approvals

Field & Project Support

·         Conduct periodic site visits to observe progress and document conditions

·         Prepare field reports with photos and key updates

·         Communicate project status, risks, and needs with internal teams

Project Closeout

·         Coordinate and complete punch lists and track completion

·         Assist with substantial completion and closeout documentation

·         Compile final project closeout packages

·         1-5 years of experience in construction administration, project coordination, or similar role

·         Bachelor’s degree in architecture, construction management, engineering, or related field preferred

·         Familiarity with construction documentation and processes

·         Experience working with contractors and project teams

Skills That Set You Apart

·         Strong organization and follow-through

·         Ability to manage multiple projects at once

·         Clear and professional communication skills

·         Problem-solving mindset with attention to detail

·         Working knowledge of AIA documents is a plus

Health Insurance, Vision, Dental, 401k Match

40 hour work week (Monday through Thursday, Half-day Friday)