Contract Administrator

Contract Administrator – Capital Construction (Contract Role)
Location: Lebanon, IN (On-site 3 Days/Week)
Duration: 12+ Months
Project Type: Pharmaceutical Manufacturing Facility

Overview:
We are seeking an experienced Contract Administrator to support a high-profile, multibillion-dollar greenfield pharmaceutical construction project in Lebanon, IN. This individual will be embedded within the capital project delivery team and will play a key role in ensuring rigorous, compliant, and timely execution of all contract administration functions. This is a contract role requiring on-site presence three days per week, with a minimum expected duration of 12 months.

Key Responsibilities:

• Administer the full lifecycle of 50+ construction and service contracts, spanning multiple disciplines

• Prepare and manage RFQs and RFPs via the General Contractor’s bidding system; facilitate evaluations and award recommendations

• Draft, issue, and maintain contract documents, including amendments, change orders, field directives, and notices to proceed

• Collaborate closely with procurement, construction, engineering, and legal teams to validate scope, pricing, and schedule accuracy

• Lead detailed reviews for T&M, unit rate, and lump sum contracts, including high-volume labor tracking (200–400 craft workers/month)

• Monitor contractor performance and proactively manage risks, claims, and commercial issues

• Track contract health using internal project controls systems, databases, and dashboards

• Support contract closeout, ensuring proper documentation, reconciliation, and compliance with audit and internal controls

Qualifications:

• Minimum of 5 years of experience in contract or subcontract administration for large-scale industrial, pharmaceutical, or infrastructure projects

• Proven knowledge of contract formation, execution, and close-out across various agreement types

• Familiarity with complex construction environments, ideally within FDA-regulated manufacturing or clean utility systems

• Proficiency in electronic bidding systems, contract management platforms, and cost control tools

• Excellent communication, negotiation, and organizational skills with a proactive, solutions-oriented mindset

• Bachelor’s degree in Construction Management, Business, Engineering, or a related field (preferred)

Nice to Have:

• Experience with pharmaceutical capital project delivery models (EPC/EPCM/Design-Build)

• Prior involvement supporting cross-functional project teams with procurement, controls, and risk management