Contract Coordinator

Facility:

CoxHealth South: 3801 S National Ave, Springfield, Missouri, United States of America, 65807

Department:

1820 Clinical Asset Management

Scheduled Weekly Hours:

40

Hours:

8:00 AM - 5:00 PM

Work Shift:

Day Shift (United States of America)

CoxHealth is a leading healthcare system serving 25 counties across southwest Missouri and northern Arkansas. The organization includes six hospitals, 5 ERs, and over 80 clinics. CoxHealth has earned the following honors for workplace excellence:

• Named one of Modern Healthcare’s Best Places to work five times.
• Named one of America’s Greatest Workplaces by Newsweek.
• Recognized as a Greatest Workplace for Women in both 2023 and 2024.
• Listed as one of the Greatest Workplaces for Diversity in 2024.
• Acknowledged by Forbes as one of the Best Employers for New Grads.
• Ranked among the Best Employers by State for Missouri.​
• Healthcare Innovation's Top Companies to Work for in Healthcare in 2025.

Benefits

• Medical, Vision, Dental, Retirement Plan with employer match, and many more!
• For a comprehensive list of benefits, please click here: Benefits | CoxHealth

Job Description:

Job Summary
◦ This position will be a vital member of the Biomedical Equipment Services Department and will perform various roles in coordinating contracted equipment services.  In collaboration with various departments and other staff, the Contracted Services Coordinator will help ensure that vendors adhere to the applicable service agreement terms and conditions. This position will also assist the Regulatory Affairs department with annual contract evaluations. The Contracted Services Coordinator will help ensure that all vendor service documentation is received and stored according to industry standards. This position will report to the Biomedical Equipment Services Director.
• Job Requirements
◦ Education
▪ Required: Associate or related Degree in business or Bachelor’s degree in business, accounting, economics, health care administration, supply chain management, legal studies or similar field.
▪ Preferred: Master degree in business, accounting, economics, health care administration, supply chain management, legal studies or similar field.
◦ Experience
▪ Required: Two or more years of recent work experience related to compliance, contract negotiation, administration and/or procurement
▪ Preferred: Healthcare experience
◦ Skills
▪ Self-directed, strong attention to detail and excellent writing skills.
▪ Strong problem-solving and process-improvement skills.
▪ Strong ability to reason logically and critically, analyze situations accurately and recommend courses of action.
▪ Ability to maintain confidentiality with the highest degree of integrity and discretion.
▪ Strong organizational skills including effective time management and ability to set/reset priorities accordingly and handle multiple projects and priorities simultaneously.
▪ Exceptional communication and customer relation skills including the ability to communicate verbally and in writing to all levels of the organization, outside vendors and other third parties.
▪ Working knowledge of contract language, terms and conditions.
▪ Experience negotiating contracts on behalf of an entity.
▪ Proficiency in Microsoft Word, PowerPoint, Excel and Outlook.
▪ Knowledge of healthcare compliance, federal and state statutes and regulations, and basic contract principles and negotiations in a hospital setting preferred.
◦ Licensure/Certification/Registration
▪
• N/A◦ Education
▪ Required: Associate Degree, or related degree in Paralegal Studies, or Bachelor’s Degree in Business, Healthcare Administration, Legal Studies, or a related field.  In lieu of degree, 10+ years’ experience in contract management, administration, and/or procurement.
 
Preferred: Master’s Degree in Business Administration, Healthcare Administration, Legal Studies, or a related field. 
◦ Experience
▪ Required: Two or more years of recent work experience related to law, compliance, contract management, database management, administration, and/or procurement. 
▪ Preferred:
Experience in contract database management, preferably within the healthcare industry.
Familiarity with contract management software and DocuSign platforms.
◦ Skills
▪
• Strong attention to detail, exceptional organizational skills, and able to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Strong problem-solving and process-improvement skills.
• Understanding of legal and regulatory requirements pertaining to healthcare contracts and a working knowledge of contract language, terms, and conditions.
• Proficiency in contract management software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and collaboratively within a team.
• Ability to maintain confidentiality with the highest degree of integrity and discretion.
◦ Licensure/Certification/Registration
▪ N/A