Contracts Coordinator

POSITION PURPOSE

Under general supervision of the Director, the Contract & Insurance Coordinator is responsible for auditing, archiving, and maintaining contract files for HMH. Assists with performance monitoring, improvement activities and facility compliance program. Assists with managing the corporate insurance, annual review of insurance policies, and claims management. Seeks out departmental contracts and collate all in one location with specific parameters identified for each contract.   Maintains a comprehensive list of the hospital contracts in compliance with hospital policies and procedures. 

ESSENTIAL JOB FUNCTIONS

Every effort has been made to make this job description as complete as possible.  However, it in no way states or implies that these are the only duties the incumbent will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

Organize contracts, archive electronic versions and keep a current log of all facility contracts.  

Identify essential parameters for each contract to assure timely review and renewal.

Audit existing contracts for performance expectations, specific regulatory and preferred language.

Prepare contract paperwork for review by leadership and forward to Legal when needed. Work with departments to retrieve contracts and upload into centralized repository.

Assists with Corporate Compliance Program and Risk Management activities.  

Arranges and attends meetings as needed. Performs other related duties as requested.       

Assist with insurance process including claims and risk management activities, as well as maintaining the insurance binders.

Prepares minutes for multiple HMH committees timely.

Abides by the HMH Legal Compliance Code of Conduct.

Maintains patient confidentiality and appropriate handling of PHI.

Displays professional behavior, strong business acumen and maintains strict confidentiality of sensitive information.

Promotes individual professional growth and development by meeting requirements for mandatory meetings and education requirements.  Attends a minimum of 75% of department staff meetings.

Maintains a safe work environment and reports safety concerns appropriately.

Performs all other duties as assigned.

QUALIFICATIONS

Education: High school diploma or GED required. 

Experience: Prior paralegal or healthcare experience preferred.

Licensure/Certification: none required

Required Skills: Excellent oral and written communication skills, organizational and presentation skills.  Proficient with Microsoft Office products including Word, Outlook, Excel and Power Point.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Frequent: sitting, standing, walking, & reaching.

Occasional: lifting, carrying, bending, & squatting,

Visual and hearing acuity required.  Work is inside, with good ventilation and comfortable temperature.

Possible exposure to: toxic/caustic chemicals or detergents, communicable diseases, blood borne pathogens.